7 Administrative Assistant Resume Examples for 2024

In a stack of applications, a well-crafted resume brings an administrative assistant to the top. This article guides job seekers through building a strong resume, showcasing their skills and experience. Using proven templates and clear advice, it helps applicants understand what employers look for. Topics include key terms, layout tips, and ways to highlight important tasks like scheduling, communication, and data management. Let's ensure your resume reflects your full potential.

  Compiled and approved by Marie-Caroline Pereira
  Last updated on See history of changes

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At a Glance

Here's what we see in standout administrative assistant resumes.

  • Show Your Impact With Numbers: In your resume, use numbers to show how you improved your work. Include things like time you saved, percentage increase in efficiency, number of files managed, and money saved.

  • Match Your Skills To The Job Description: Choose skills that you have and are listed in the job description. Include skills like data entry, calendar management, travel coordination, Microsoft Office proficiency, and report generation on your resume.

  • Highlight Relevant Technology Skills: Show you are up-to-date with the latest tools. Mention your experience with CRM software, cloud services, and databases. Use phrases like 'managed database entries' and 'maintained cloud files'.

Where to place education details

As a hiring manager, understanding where to place your education section on your resume is key. If you have been working as an administrative assistant or in any role for a while, put your work experience first. Your skills and experiences are most valuable.

If you just finished a significant course or degree, or are new to the job market, list your education at the top. It helps to explain your recent activities and shows your dedication to learning. Make sure your most relevant education, like a bachelor's degree in business administration, is highlighted to show your fit for the role.

Highlighting technical skills

As an administrative assistant, highlight your technical skills, as they are crucial. Mention typing speed, proficiency in office software like Microsoft Office or Google Suite, and any experience with CRM systems.

These specific abilities can set you apart. Being technologically savvy is often a distinguishing factor when choosing the right candidate for these roles.

Ideal length of your resume

Keep your resume concise. For most administrative assistant roles, aim for one page. This shows you can communicate your qualifications clearly and efficiently.

If you have over 10 years of related experience or are applying for a senior position, two pages are acceptable. Remember to use templates that help you save space and keep details relevant to the role.

Emphasize organizational abilities

In this field, show your skills in coordination and organization. Talk about experiences where you managed schedules, arranged meetings, or handled office correspondence.

Details like coordinating a complex event or managing a busy executive's calendar are very relevant. These examples show employers you can handle the multifaceted tasks expected from an administrative professional.

Beat applicant tracking systems

When you apply for a job as an administrative assistant, your resume might first be read by a computer. This is called an applicant tracking system (ATS). To help you get your resume to a real person, follow these steps:

  • Use standard job titles like 'administrative assistant' instead of creative ones. The ATS looks for common job titles.
  • Include keywords from the job description. For example, if the job asks for 'scheduling' or 'data entry' skills, make sure these are in your resume.

Make your resume clear and easy to read. Use good headings and bullet points to organize your skills and experience. This helps the ATS and hiring manager see you're a good fit for the job.

Tailor your resume to fit the role

To stand out to hiring managers, you must show you understand the role of an administrative assistant and have the right skills. Match your resume to what the job needs. This means including specific experiences that prove you can handle the tasks and responsibilities of supporting an office.

  • For experience with scheduling, list the tools you've used like Microsoft Outlook or Google Calendar and how you've managed calendars for multiple people.
  • If you have experience preparing reports, use terms like data entry and document preparation to show your ability to produce clear, useful documents.
  • For customer service skills, mention how you've managed front desk operations, handled phone calls, or used customer relationship management (CRM) software.
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