7 Entry Level Data Entry Resume Examples for 2024

Crafting your first resume for data entry roles need not be daunting. This guide offers solid examples and practical advice to show you how to present your skills clearly. We'll cover essentials like formatting, key skills to highlight, and how to describe any experience you might have, ensuring your application stands out.

  Compiled and approved by Marie-Caroline Pereira
  Last updated on See history of changes

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At a Glance

Here's what we see in top-tier entry-level data entry applications.

  • Quantifiable Impact Is Key: You should show how you made a difference using numbers. Include details like words per minute, error reduction percentage, hours saved, and improved data accuracy in your resume to demonstrate your impact.

  • Match Skills With The Job Description: Include skills on your resume that you have and that are listed in the job description. Some important ones are Excel proficiency, database management, typing speed, CRM software, and attention to detail. Select the skills you are good at.

  • Customized Professional Summary: Write a brief summary that fits the job. Use phrases like detail-oriented graduate, or efficient with data software to show you fit the role well.

Example #1

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com March 2021 - Present
Entry Level Data Entry
Pioneered the implementation of advanced software, leading to a 20% increase in data processing efficiency
Managed a database consisting of over 10,000 unique records and ensured 100% accuracy
Increased productivity by 15% by automating repetitive tasks
Resume Worded January 2020 - March 2021
Data Entry Clerk
Reduced data entering time by 25% by suggesting spreadsheet formulas
Ensured data integrity by implementing a system of double-checking entries
Maintained a zero-error rate for data entry over a 12 month period
Google June 2018 - December 2019
Office Assistant
Assisted in moving company database to Google's proprietary software, facilitating easier data retrieval
Managed confidential datasets ensuring secure and reliable data entry
Coordinated data filing systems, rendering old data easier to retrieve and reducing time spent searching by 30%
Microsoft January 2018 - July 2018
Administrative Intern
Gained hands-on experience with data entry by contributing to a pivotal CRM project, achieving a 100% accuracy rate
Delivered a 10% improvement in data collation speed by adopting keyboard shortcuts
Managed data entry for customer details, ensuring accurate record keeping and easy retrieval
EDUCATION
Resume Worded Institute December 2019
Certification in Data Entry and Office Administration
Coursework included advanced MS Excel, touch typing, and data analysis
Completed certification while working full-time at Google (Part-time)
Resume Worded University May 2018
Associate of Applied Science - Business Administration
Concentration in Administrative Support
GPA: 3.8/4.0, Honors: Magna Cum Laude
SKILLS
Data Entry Software: MS Excel (Advanced), MS Access, Google Sheets (Intermediate), Salesforce Data Entry, SAP Data Management, Oracle Data Cloud
Typing and Transcription: Touch Typing (85 WPM), Audio Transcription, Proofreading, Data Verification, Error Correction, Formatting Documents
Productivity Software: MS Office Suite, Google Workspace, Slack (Intermediate), Trello, Asana, Zoom
Miscellaneous Tools: Adobe Acrobat (PDF Management), OCR Technology, Data Encryption Tools, Backup Software, File Conversion Tools
OTHER
Certifications: Advanced Excel for Data Analytics (2022), Certified Administrative Professional (CAP) (2021)
Volunteering: Community Literacy Center (Data Management Volunteer), City Food Bank (Coordinated logistics for donations)
Projects: Developed a personal task-tracking application using MS Access to streamline daily activities
Continuous Learning: Regularly attend webinars on data management best practices, Data Entry Virtual Summit (Participant)

Placing education for entry level roles

As you step into the job market for the first time as an entry-level data entry applicant, the spotlight falls on your education. It's the melting pot of your knowledge, indicating your potential capabilities to hiring managers. Therefore, placing your education section at the forefront of your resume is recommended.

This highlights your relevant coursework, grades, and other educational achievements. It effectively communicates your preparation and readiness for the job. Remember to include any additional training or certifications that you hold which are relevant to the job as this will add to your competitive edge.

Example #2

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com April 2019 - Present
Entry Level Data Entry
Championed the transition to a more efficient data processing tool, elevating productivity by 15%
Maintained flawless data entry records with zero errors observed over a 24-month period
Introduced a novel data validation system, resulting in a 20% reduction in data inconsistencies
Resume Worded February 2018 - March 2019
Data Entry Clerk
Managed data entry for a critical marketing campaign that promoted the launch of a new product
Achieved a 99.9% accuracy rate in data entry, exceeding company standards
Implemented data back-up and recovery among the team, reducing potential data loss by 100%
Amazon September 2016 - January 2018
Office Clerk
Harmonized data entry outputs, providing a unified data source for company use
Regularly updated the corporate database, leading to improved accessibility and manipulation of data
Used exceptional typing skills to enhance speed of data input, resulting in increased productivity
Oracle May 2016 - August 2016
Administrative Assistant Intern
Assisted in the implementation of a company-wide system that streamlined data collection processes
Provided administrative support for data entry and management in a fast-paced professional environment
EDUCATION
Resume Worded Institute March 2019
Certification in Data Entry and Office Administration
Coursework emphasized on data accuracy, typing speed, and attention to detail
Participated in comprehensive hands-on training using data management software
Resume Worded University May 2016
Associate of Science in Business Administration
Specialized in administrative support and office technologies
Completed degree as a Part-time student alongside intensive internship
SKILLS
Data Management Software: MS Excel, MS Access, Google Sheets, Tableau, SQL, Salesforce
Typing and Transcription: Touch Typing (75 WPM), Transcription, Data Coding, Text Expansion, Proofreading, Numeric Entry
Office Productivity: MS Office Suite, Google Workspace, Adobe Acrobat, MS Outlook, Lotus Notes, Slack
Communication: Email Etiquette, Business Correspondence, Documentation, Report Generation, Information Recording
OTHER
Certifications: Microsoft Office Specialist (MOS) Certification (2020), Certificate of Data Quality and Consistency (2021)
Volunteering: Data Manager for local Non-Profit (2022), Virtual Assistant for Online Charity Events (2021)
Additional Courses: Advanced Excel Analytics Course, SQL for Data Science
Projects: Developed a personal project managing a database for a local small business, enabling improved customer relationship management

Essential skills for data entry

There are a few specific traits that could make you stand out as an entry-level data entry applicant. Detail-oriented accuracy is paramount coupled with fast typing speed. Highlight any coursework or experiences that show your ability to handle large volumes of data efficiently.

Proficiency in data management software such as Microsoft Excel or Google Sheets is also key. In a similar vein, knowledge of specific data entry code or software, like SQL or Python, is a valuable asset worth mentioning. Not only does it demonstrate your technical skills, but also your readiness for the job.

Example #3

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com June 2018 - Present
Entry Level Data Entry
Revolutionized data entry protocols, thereby achieving an error-free data entry record
Optimized productivity by adopting automated data processing tools
Generated weekly reports analyzing efficiency and accuracy of data entry
Resume Worded May 2016 - June 2018
Data Entry Specialist
Increased entry speed by 25% without compromising on accuracy
Compiled and prepared data for processing, contributing to improved operational efficiency
Verified the accuracy of data before input, ensuring the integrity of records and reducing errors by 20%
Apple October 2014 - April 2016
Office Assistant
Developed a novel quick-data entry system, thus reducing entry time and improving efficiency
Created an accessible database for the easy retrieval of stored information
Conducting routine maintenance on company databases, thus ensuring data integrity
IBM July 2014 - September 2014
Administrative Intern
Assisted in streamlining data collation processes, leading to expedited productivity
Aided in the digitization of physical files, reducing file retrieval time by 70%
EDUCATION
Resume Worded Institute May 2021
Certified Data Entry Specialist
Completed with distinction, mastering data input techniques and database management
Resume Worded University May 2016
Associate of Science in Information Technology
Focus on data management and office administration
Part-time studies complemented full-time work commitments
SKILLS
Data Management Software: MS Excel, MS Access, OpenOffice Base, Google Sheets, SQL databases, Zoho Office Suite
Typing & Text Editing: Touch typing (75 WPM), Proofreading, Track Changes, Document Formatting, Transcription, Note-taking
Collaboration Tools: Slack, Trello, Asana, Microsoft Teams, Google Workspace, Zoom
Miscellaneous Tools: CRM Software (Salesforce), Adobe Acrobat, Data Entry Software, Windows and MacOS environments
OTHER
Courses: Advanced Excel Data Analysis, Organizing Data in Information Technology, Keyboard Efficiency Improvement Course
Volunteering: Data management for local non-profit bi-annually, assisting with campaign data tracking and reporting
Techniques: 10-Key Data Entry, Dual Monitor Data Entry Setup, Error Detection & Correction Methods
Awards & Recognition: Employee of the Month - Resume Worded (August 2019), Most Accurate Data Entry Specialist - Coached.com (2020)

Ideal length for your resume

For an entry-level data entry resume, one page is your best bet. It's crucial to be succinct yet comprehensive as hiring managers often skim through your resume in less than a minute. Stick to highlighting the most important elements such as your education, relevant experiences or internships, and skills.

If there's a struggle to keep it on one page, opt for a minimalist template with good spacing and margin, which can help in effectively condensing your information. Lesser relevant details and older experiences can be sacrificed to maintain brevity and relevance.

Example #4

Junior Level Data Entry
Resume Sample

Your Name
Junior Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com May 2021 - Present
Junior Level Data Entry
Proactively contributed to the implementation of a new data management system, leading to improved team productivity by 20%
Maintained consistent performance with 98% accuracy in data entry tasks
Utilized advanced software to automate entry tasks, resulting in optimized workflow
Resume Worded January 2021 - May 2021
Data Entry Intern
Consistently maintained a high level of speed and accuracy in digitizing invaluable company data
Experience with data entry software and tools to manage a large volume of data
Ensured the successful migration of a sizeable database into a new management system, achieving 100% accuracy in transferred data
Uber June 2020 - December 2020
Office Assistant
Assisted in managing and updating company's large customer database, improving data accuracy and accessibility
Acquired proficient typing skills to facilitate speed of data input, resulting in increased office productivity
Learned to work with data entry software program, improving overall efficiency in extracting data
Facebook January 2020 - May 2020
Administrative Intern
Coordinated data filing systems, optimizing data retrieval and reducing time spent searching by 30%
Gained hands-on experience with data entry by contributing to a major CRM project, achieving a 100% accuracy rate
EDUCATION
Resume Worded Institute April 2021
Certified Data Entry Specialist
Focused on data accuracy and speed optimization techniques
Part-time certification concurrent with full-time data entry role
Resume Worded University May 2020
Associate of Science - Information Technology
Specialization in data management and office systems technology
Graduated with Honors (GPA: 3.8/4.0)
SKILLS
Software Proficiency: MS Office Suite (Advanced), Google Workspace (Advanced), Zoho Office Suite (Intermediate), Salesforce (Intermediate), QuickBooks (Basic), Slack (Basic)
Data Management: Database Entry, Data Cleaning, Data Validation, Record Management, Error Tracking, Batch Processing
Typing and Transcription: Typing Speed: 80 WPM, Audio Transcription, Document Conversion, Proofreading, Formatting Documents, Data Transcription
IT Skills: Basic HTML/CSS, Windows & MacOS Environments, Anti-Virus Software, PC Troubleshooting, Remote Desktop Support, Cloud Storage Systems
OTHER
Certifications: Microsoft Office Specialist Certification (2022), Advanced Excel Training (2020)
Professional Development: Completed ‘Effective Data Visualization’ webinar (2022), Attended ‘Maintaining Data Privacy’ workshop (2021)
Volunteering: Data Analyst Volunteer for Local Non-Profit Organization (2021-Present), Assisted with database setup and maintenance for community outreach programs
Projects: Developed a comprehensive contact management database for university alumni relations (2020), Implemented a new inventory tracking system for office supplies at Uber (2020)

Standing out in data entry roles

In the competitive field of entry-level data entry, showcasing your capacity for confidentiality and ethics can be a welcome addition. If you can provide solid examples of how you've used discretion and uprightness during your education or any internships, it can bolster your appeal to hiring managers.

Besides, displaying the ability to work under pressure is a plus point. Include any experiences where you had to adhere to tight deadlines or handle large volumes of work in short time frames. Demonstrate through your resume that strain doesn't compromise your accuracy.

Example #5

Advanced Data Entry Specialist
Resume Sample

Your Name
Advanced Data Entry Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com March 2018 - Present
Advanced Data Entry Specialist
Led the team responsible for implementing a new data management system, optimizing data entry workflow by 30%
Managed a team responsible for maintaining a database with over 50,000 unique entries with 99% accuracy
Identified and implemented a new strategy for data backup and recovery, reducing potential data loss by 100%
Resume Worded February 2017-March 2018
Data Entry
Maintained a remarkable record of data entry accuracy and speed, processing over 100,000 entries yearly
Directed the creation of automated data entry procedures, resulting in a 20% increase in efficiency
Reduced downtime by automating data backup procedures and enhancing data recovery capabilities
Microsoft February 2015- January 2017
Office Manager
Controlled the compilation, verification, and entering of data, decreasing errors by 15%
Implemented a system for efficient data entry, increasing productivity by 30%
Analysed office data flow patterns, implementing changes to enhance operations efficiency by 20%
Oracle January 2014 - January 2015
Administrative Supervisor
Developed training module for new hires, increasing efficiency in data entry by 25%
Spearheaded the transition from paper to digital entries, reducing data retrieval time by 70%
Supervised data entry procedures, ensuring accuracy and integrity in records
EDUCATION
Resume Worded Institute May 2016
Certified Database Management Professional
Completed with distinction, Part-time
Resume Worded University December 2013
Master of Science in Information Systems
Specialization in Data Management and Analytics
SKILLS
Database Management: MySQL, PostgreSQL, Microsoft SQL Server, Oracle DB, SAP, Access
Data Processing: MS Excel (Advanced functions, Macros, VBA), Alteryx, Talend, Google Sheets, Tableau, Power BI
Typing and Text Editing: Touch Typing (100+ WPM), TextPad, Notepad++, Sublime Text, LaTeX, Markdown
Operating Systems & Other Tools: Windows (Expert), MacOS (Proficient), Linux (Intermediate), JIRA, Asana
OTHER
Professional Development: Ongoing Advanced Data Analytics coursework at Resume Worded Academic Center
Certifications: Microsoft Certified: Data Analyst Associate (2021), Microsoft Office Specialist (2017)
Volunteering: Volunteer Data Analyst for Non-Profit Orgs (2020 - Present)
Awards: Employee of the Year at Coached.com (2019), Oracle Excellence in Management Award (2015)

Beat the resume screeners

Applicant Tracking Systems (ATS) are used by many companies to filter resumes before they reach a hiring manager. To make sure your resume for an entry-level data entry position gets through, follow these tips:

  • Use keywords from the job description, such as 'data entry,' 'typing speed,' and 'accuracy,' to make your resume ATS-friendly.
  • Format your resume in a simple, clean style. Complex designs can confuse the ATS, so stick with standard fonts like Arial or Times New Roman.
Example #6

Entry Level Data Entry with CRM Specialization
Resume Sample

Your Name
Entry Level Data Entry with CRM Specialization
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com January 2022 - Present
Entry Level Data Entry
Implemented CRM optimization techniques to maintain a steadiness in data input, maintaining a 100% accuracy rate
Efficiently managed customer data using CRM software, ensuring accessible and accurate data
Streamlined the company’s data-entry processes by proactively recommending successful CRM tools
Resume Worded January 2021 - December 2021
Data Verification Specialist
Maintained strict data integrity by verifying and correcting data discrepancies, achieving a 10% reduction in data inconsistencies
Ensured accurate customer records over CRM by effective data validation processes
Improved efficiency of data entering process by suggesting Google Sheets formulas by 20%
Salesforce March 2020 - December 2020
Office Assistant
Coordinated with teams for smooth migration of data onto Salesforce CRM, ensuring a seamless transition with reduced downtime
Data entry tasks for seamless client onboarding in Salesforce CRM
Ensured consistency in data entered in Salesforce CRM, thereby reducing data duplicates and ensuring data integrity over the cloud
Zoho Inc October 2019 - February 2020
Customer Service Representative
Delivered quality customer service while updating and maintaining customer information in Zoho CRM
Interacted directly with the customers and updated their data in the CRM system with excellent attention to detail
Updated critical customer data in the CRM, ensuring accurate record keeping and easy retrieval
EDUCATION
Resume Worded Academic Center February 2021
Certification in CRM Data Management
Focused on mastering CRM software including Salesforce and Zoho
Coursework included advanced data analysis and database management
Resume Worded University May 2020
Associate of Applied Science in Information Technology
Part-time studies alongside Office Assistant role at Salesforce
Specialization in data handling and spreadsheet management
SKILLS
CRM Platforms: Salesforce, Zoho CRM, HubSpot, Microsoft Dynamics, Oracle NetSuite, SAP CRM
Data Management: Data entry, Data cleaning, Database management, Reporting, Data verification, Record maintenance
Office Software: Microsoft Office Suite (Advanced), Google Workspace, OpenOffice, LibreOffice, QuickBooks
Computer Skills: Typing (75 WPM), Data encryption, Cloud storage solutions, Basic HTML, Email handling, Online research
OTHER
Certifications: Microsoft Office Specialist (MOS) Certification (2020), Data Analysis with Excel Certificate (2022)
Professional Development: Attended 'Maximizing CRM Potential' workshop, Completed 'Data Entry Specialist' webinar series (2022)
Volunteering: Tech support volunteer at Cyber-Seniors, helping elderly master digital tools (2019-Present)
Affiliations: Member of the Association for Information and Data Management Professionals (AIDMP), Active participant in CRM User Groups
Example #7

Sales Associate to Entry Level Data Entry
Resume Sample

Your Name
Sales Associate to Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com January 2021 - Present
Entry Level Data Entry
Handled data input accurately and swiftly for regular company reports, maintaining a 99% accuracy rate
Worked closely with teams to ensure smooth data input in the company's digital systems
Efficiency in data entry observed with high accuracy and improved productivity of 25%
Resume Worded January 2020 - December 2020
Sales Associate
Boosted sales by 30% by using data-analysis and customer profiling
Managed data of customers ensuring its confidentiality and accurate retrieval
Devised a system to enter and track customer feedback, resulting in a 15% improvement in customer satisfaction
Amazon July 2018 - December 2019
Retail Associate
Managed store's inventory database, ensuring its accurate maintenance and monitoring
Recorded all sales transactions with 100% accuracy by utilizing POS data entry system
Increased store efficiency by revamping the inventory data management system, reducing data mismanagement by 20%
Apple Store June 2017 - July 2018
Sales Intern
Gained hands-on experience with customer data entry and tracking
Assisted in maintaining product inventory data, minimizing errors and mismatches
Increased speed in data entry in customer database by 10% with proficient typing skills
EDUCATION
Resume Worded Institute May 2020
Certification in Data Entry and Office Administration
Completed with a focus on database management and typing accuracy
Participated in a virtual internship program with hands-on data entry simulations
Resume Worded University May 2018
Associate of Arts in Sales and Marketing
Specialized course modules on digital marketing and e-commerce platforms
Engaged in a part-time study program alongside retail employment
SKILLS
Data Entry Tools: MS Excel (Advanced), Google Sheets, CRM Software (Zoho, Salesforce), Typing Speed 75+ WPM, Data Validation, 10-Key Typing
Office Suite: Word, Outlook, PowerPoint, Access, Publisher, OneNote, Teams
Operating Systems: Windows (Proficient), macOS (Proficient), Linux (Basic)
Languages: English (Native), Spanish (Conversational)
OTHER
Certificates: Microsoft Office Specialist (MOS) Certification, Advanced Excel Training
Professional Development: Completed 'Effective Sales Techniques' course - Resume Worded Academic Center
Volunteering: Weekly volunteer at Local Food Bank - inventory management and client services
Awards: Employee of the Month - Resume Worded (October 2020), Top Sales Performer - Amazon (Q3 2019)
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Samples

Entry Level Data Entry

Resume Sample #1

Entry Level Data Entry

Resume Sample #2

Entry Level Data Entry

Resume Sample #3

Junior Level Data Entry

Resume Sample #4

Advanced Data Entry Specialist

Resume Sample #5

Entry Level Data Entry with CRM Specialization

Resume Sample #6

Sales Associate to Entry Level Data Entry

Resume Sample #7


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