13 Entry Level Data Entry Resume Examples for 2024

Crafting your first resume for data entry roles need not be daunting. This guide offers solid examples and practical advice to show you how to present your skills clearly. We'll cover essentials like formatting, key skills to highlight, and how to describe any experience you might have, ensuring your application stands out.

  Compiled and approved by Marie-Caroline Pereira
  Last updated on See history of changes

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At a Glance

Here's what we see in top-tier entry-level data entry applications.

  • Quantifiable Impact Is Key: You should show how you made a difference using numbers. Include details like words per minute, error reduction percentage, hours saved, and improved data accuracy in your resume to demonstrate your impact.

  • Match Skills With The Job Description: Include skills on your resume that you have and that are listed in the job description. Some important ones are Excel proficiency, database management, typing speed, CRM software, and attention to detail. Select the skills you are good at.

  • Customized Professional Summary: Write a brief summary that fits the job. Use phrases like detail-oriented graduate, or efficient with data software to show you fit the role well.

Example #1

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com March 2021 - Present
Entry Level Data Entry
Pioneered the implementation of advanced software, leading to a 20% increase in data processing efficiency
Managed a database consisting of over 10,000 unique records and ensured 100% accuracy
Increased productivity by 15% by automating repetitive tasks
Resume Worded January 2020 - March 2021
Data Entry Clerk
Reduced data entering time by 25% by suggesting spreadsheet formulas
Ensured data integrity by implementing a system of double-checking entries
Maintained a zero-error rate for data entry over a 12 month period
Google June 2018 - December 2019
Office Assistant
Assisted in moving company database to Google's proprietary software, facilitating easier data retrieval
Managed confidential datasets ensuring secure and reliable data entry
Coordinated data filing systems, rendering old data easier to retrieve and reducing time spent searching by 30%
Microsoft January 2018 - July 2018
Administrative Intern
Gained hands-on experience with data entry by contributing to a pivotal CRM project, achieving a 100% accuracy rate
Delivered a 10% improvement in data collation speed by adopting keyboard shortcuts
Managed data entry for customer details, ensuring accurate record keeping and easy retrieval
Resume Worded Institute December 2019
Certification in Data Entry and Office Administration
Coursework included advanced MS Excel, touch typing, and data analysis
Completed certification while working full-time at Google (Part-time)
Resume Worded University May 2018
Associate of Applied Science - Business Administration
Concentration in Administrative Support
GPA: 3.8/4.0, Honors: Magna Cum Laude
Data Entry Software: MS Excel (Advanced), MS Access, Google Sheets (Intermediate), Salesforce Data Entry, SAP Data Management, Oracle Data Cloud
Typing and Transcription: Touch Typing (85 WPM), Audio Transcription, Proofreading, Data Verification, Error Correction, Formatting Documents
Productivity Software: MS Office Suite, Google Workspace, Slack (Intermediate), Trello, Asana, Zoom
Miscellaneous Tools: Adobe Acrobat (PDF Management), OCR Technology, Data Encryption Tools, Backup Software, File Conversion Tools
Certifications: Advanced Excel for Data Analytics (2022), Certified Administrative Professional (CAP) (2021)
Volunteering: Community Literacy Center (Data Management Volunteer), City Food Bank (Coordinated logistics for donations)
Projects: Developed a personal task-tracking application using MS Access to streamline daily activities
Continuous Learning: Regularly attend webinars on data management best practices, Data Entry Virtual Summit (Participant)

Placing education for entry level roles

As you step into the job market for the first time as an entry-level data entry applicant, the spotlight falls on your education. It's the melting pot of your knowledge, indicating your potential capabilities to hiring managers. Therefore, placing your education section at the forefront of your resume is recommended.

This highlights your relevant coursework, grades, and other educational achievements. It effectively communicates your preparation and readiness for the job. Remember to include any additional training or certifications that you hold which are relevant to the job as this will add to your competitive edge.

Example #2

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com April 2019 - Present
Entry Level Data Entry
Championed the transition to a more efficient data processing tool, elevating productivity by 15%
Maintained flawless data entry records with zero errors observed over a 24-month period
Introduced a novel data validation system, resulting in a 20% reduction in data inconsistencies
Resume Worded February 2018 - March 2019
Data Entry Clerk
Managed data entry for a critical marketing campaign that promoted the launch of a new product
Achieved a 99.9% accuracy rate in data entry, exceeding company standards
Implemented data back-up and recovery among the team, reducing potential data loss by 100%
Amazon September 2016 - January 2018
Office Clerk
Harmonized data entry outputs, providing a unified data source for company use
Regularly updated the corporate database, leading to improved accessibility and manipulation of data
Used exceptional typing skills to enhance speed of data input, resulting in increased productivity
Oracle May 2016 - August 2016
Administrative Assistant Intern
Assisted in the implementation of a company-wide system that streamlined data collection processes
Provided administrative support for data entry and management in a fast-paced professional environment
Resume Worded Institute March 2019
Certification in Data Entry and Office Administration
Coursework emphasized on data accuracy, typing speed, and attention to detail
Participated in comprehensive hands-on training using data management software
Resume Worded University May 2016
Associate of Science in Business Administration
Specialized in administrative support and office technologies
Completed degree as a Part-time student alongside intensive internship
Data Management Software: MS Excel, MS Access, Google Sheets, Tableau, SQL, Salesforce
Typing and Transcription: Touch Typing (75 WPM), Transcription, Data Coding, Text Expansion, Proofreading, Numeric Entry
Office Productivity: MS Office Suite, Google Workspace, Adobe Acrobat, MS Outlook, Lotus Notes, Slack
Communication: Email Etiquette, Business Correspondence, Documentation, Report Generation, Information Recording
Certifications: Microsoft Office Specialist (MOS) Certification (2020), Certificate of Data Quality and Consistency (2021)
Volunteering: Data Manager for local Non-Profit (2022), Virtual Assistant for Online Charity Events (2021)
Additional Courses: Advanced Excel Analytics Course, SQL for Data Science
Projects: Developed a personal project managing a database for a local small business, enabling improved customer relationship management

Essential skills for data entry

There are a few specific traits that could make you stand out as an entry-level data entry applicant. Detail-oriented accuracy is paramount coupled with fast typing speed. Highlight any coursework or experiences that show your ability to handle large volumes of data efficiently.

Proficiency in data management software such as Microsoft Excel or Google Sheets is also key. In a similar vein, knowledge of specific data entry code or software, like SQL or Python, is a valuable asset worth mentioning. Not only does it demonstrate your technical skills, but also your readiness for the job.

Example #3

Entry Level Data Entry
Resume Sample

Your Name
Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com June 2018 - Present
Entry Level Data Entry
Revolutionized data entry protocols, thereby achieving an error-free data entry record
Optimized productivity by adopting automated data processing tools
Generated weekly reports analyzing efficiency and accuracy of data entry
Resume Worded May 2016 - June 2018
Data Entry Specialist
Increased entry speed by 25% without compromising on accuracy
Compiled and prepared data for processing, contributing to improved operational efficiency
Verified the accuracy of data before input, ensuring the integrity of records and reducing errors by 20%
Apple October 2014 - April 2016
Office Assistant
Developed a novel quick-data entry system, thus reducing entry time and improving efficiency
Created an accessible database for the easy retrieval of stored information
Conducting routine maintenance on company databases, thus ensuring data integrity
IBM July 2014 - September 2014
Administrative Intern
Assisted in streamlining data collation processes, leading to expedited productivity
Aided in the digitization of physical files, reducing file retrieval time by 70%
Resume Worded Institute May 2021
Certified Data Entry Specialist
Completed with distinction, mastering data input techniques and database management
Resume Worded University May 2016
Associate of Science in Information Technology
Focus on data management and office administration
Part-time studies complemented full-time work commitments
Data Management Software: MS Excel, MS Access, OpenOffice Base, Google Sheets, SQL databases, Zoho Office Suite
Typing & Text Editing: Touch typing (75 WPM), Proofreading, Track Changes, Document Formatting, Transcription, Note-taking
Collaboration Tools: Slack, Trello, Asana, Microsoft Teams, Google Workspace, Zoom
Miscellaneous Tools: CRM Software (Salesforce), Adobe Acrobat, Data Entry Software, Windows and MacOS environments
Courses: Advanced Excel Data Analysis, Organizing Data in Information Technology, Keyboard Efficiency Improvement Course
Volunteering: Data management for local non-profit bi-annually, assisting with campaign data tracking and reporting
Techniques: 10-Key Data Entry, Dual Monitor Data Entry Setup, Error Detection & Correction Methods
Awards & Recognition: Employee of the Month - Resume Worded (August 2019), Most Accurate Data Entry Specialist - Coached.com (2020)

Ideal length for your resume

For an entry-level data entry resume, one page is your best bet. It's crucial to be succinct yet comprehensive as hiring managers often skim through your resume in less than a minute. Stick to highlighting the most important elements such as your education, relevant experiences or internships, and skills.

If there's a struggle to keep it on one page, opt for a minimalist template with good spacing and margin, which can help in effectively condensing your information. Lesser relevant details and older experiences can be sacrificed to maintain brevity and relevance.

Example #4

Junior Level Data Entry
Resume Sample

Your Name
Junior Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com May 2021 - Present
Junior Level Data Entry
Proactively contributed to the implementation of a new data management system, leading to improved team productivity by 20%
Maintained consistent performance with 98% accuracy in data entry tasks
Utilized advanced software to automate entry tasks, resulting in optimized workflow
Resume Worded January 2021 - May 2021
Data Entry Intern
Consistently maintained a high level of speed and accuracy in digitizing invaluable company data
Experience with data entry software and tools to manage a large volume of data
Ensured the successful migration of a sizeable database into a new management system, achieving 100% accuracy in transferred data
Uber June 2020 - December 2020
Office Assistant
Assisted in managing and updating company's large customer database, improving data accuracy and accessibility
Acquired proficient typing skills to facilitate speed of data input, resulting in increased office productivity
Learned to work with data entry software program, improving overall efficiency in extracting data
Facebook January 2020 - May 2020
Administrative Intern
Coordinated data filing systems, optimizing data retrieval and reducing time spent searching by 30%
Gained hands-on experience with data entry by contributing to a major CRM project, achieving a 100% accuracy rate
Resume Worded Institute April 2021
Certified Data Entry Specialist
Focused on data accuracy and speed optimization techniques
Part-time certification concurrent with full-time data entry role
Resume Worded University May 2020
Associate of Science - Information Technology
Specialization in data management and office systems technology
Graduated with Honors (GPA: 3.8/4.0)
Software Proficiency: MS Office Suite (Advanced), Google Workspace (Advanced), Zoho Office Suite (Intermediate), Salesforce (Intermediate), QuickBooks (Basic), Slack (Basic)
Data Management: Database Entry, Data Cleaning, Data Validation, Record Management, Error Tracking, Batch Processing
Typing and Transcription: Typing Speed: 80 WPM, Audio Transcription, Document Conversion, Proofreading, Formatting Documents, Data Transcription
IT Skills: Basic HTML/CSS, Windows & MacOS Environments, Anti-Virus Software, PC Troubleshooting, Remote Desktop Support, Cloud Storage Systems
Certifications: Microsoft Office Specialist Certification (2022), Advanced Excel Training (2020)
Professional Development: Completed ‘Effective Data Visualization’ webinar (2022), Attended ‘Maintaining Data Privacy’ workshop (2021)
Volunteering: Data Analyst Volunteer for Local Non-Profit Organization (2021-Present), Assisted with database setup and maintenance for community outreach programs
Projects: Developed a comprehensive contact management database for university alumni relations (2020), Implemented a new inventory tracking system for office supplies at Uber (2020)

Standing out in data entry roles

In the competitive field of entry-level data entry, showcasing your capacity for confidentiality and ethics can be a welcome addition. If you can provide solid examples of how you've used discretion and uprightness during your education or any internships, it can bolster your appeal to hiring managers.

Besides, displaying the ability to work under pressure is a plus point. Include any experiences where you had to adhere to tight deadlines or handle large volumes of work in short time frames. Demonstrate through your resume that strain doesn't compromise your accuracy.

Example #5

Advanced Data Entry Specialist
Resume Sample

Your Name
Advanced Data Entry Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com March 2018 - Present
Advanced Data Entry Specialist
Led the team responsible for implementing a new data management system, optimizing data entry workflow by 30%
Managed a team responsible for maintaining a database with over 50,000 unique entries with 99% accuracy
Identified and implemented a new strategy for data backup and recovery, reducing potential data loss by 100%
Resume Worded February 2017-March 2018
Data Entry
Maintained a remarkable record of data entry accuracy and speed, processing over 100,000 entries yearly
Directed the creation of automated data entry procedures, resulting in a 20% increase in efficiency
Reduced downtime by automating data backup procedures and enhancing data recovery capabilities
Microsoft February 2015- January 2017
Office Manager
Controlled the compilation, verification, and entering of data, decreasing errors by 15%
Implemented a system for efficient data entry, increasing productivity by 30%
Analysed office data flow patterns, implementing changes to enhance operations efficiency by 20%
Oracle January 2014 - January 2015
Administrative Supervisor
Developed training module for new hires, increasing efficiency in data entry by 25%
Spearheaded the transition from paper to digital entries, reducing data retrieval time by 70%
Supervised data entry procedures, ensuring accuracy and integrity in records
Resume Worded Institute May 2016
Certified Database Management Professional
Completed with distinction, Part-time
Resume Worded University December 2013
Master of Science in Information Systems
Specialization in Data Management and Analytics
Database Management: MySQL, PostgreSQL, Microsoft SQL Server, Oracle DB, SAP, Access
Data Processing: MS Excel (Advanced functions, Macros, VBA), Alteryx, Talend, Google Sheets, Tableau, Power BI
Typing and Text Editing: Touch Typing (100+ WPM), TextPad, Notepad++, Sublime Text, LaTeX, Markdown
Operating Systems & Other Tools: Windows (Expert), MacOS (Proficient), Linux (Intermediate), JIRA, Asana
Professional Development: Ongoing Advanced Data Analytics coursework at Resume Worded Academic Center
Certifications: Microsoft Certified: Data Analyst Associate (2021), Microsoft Office Specialist (2017)
Volunteering: Volunteer Data Analyst for Non-Profit Orgs (2020 - Present)
Awards: Employee of the Year at Coached.com (2019), Oracle Excellence in Management Award (2015)

Beat the resume screeners

Applicant Tracking Systems (ATS) are used by many companies to filter resumes before they reach a hiring manager. To make sure your resume for an entry-level data entry position gets through, follow these tips:

  • Use keywords from the job description, such as 'data entry,' 'typing speed,' and 'accuracy,' to make your resume ATS-friendly.
  • Format your resume in a simple, clean style. Complex designs can confuse the ATS, so stick with standard fonts like Arial or Times New Roman.
Example #6

Entry Level Data Entry with CRM Specialization
Resume Sample

Your Name
Entry Level Data Entry with CRM Specialization
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com January 2022 - Present
Entry Level Data Entry
Implemented CRM optimization techniques to maintain a steadiness in data input, maintaining a 100% accuracy rate
Efficiently managed customer data using CRM software, ensuring accessible and accurate data
Streamlined the company’s data-entry processes by proactively recommending successful CRM tools
Resume Worded January 2021 - December 2021
Data Verification Specialist
Maintained strict data integrity by verifying and correcting data discrepancies, achieving a 10% reduction in data inconsistencies
Ensured accurate customer records over CRM by effective data validation processes
Improved efficiency of data entering process by suggesting Google Sheets formulas by 20%
Salesforce March 2020 - December 2020
Office Assistant
Coordinated with teams for smooth migration of data onto Salesforce CRM, ensuring a seamless transition with reduced downtime
Data entry tasks for seamless client onboarding in Salesforce CRM
Ensured consistency in data entered in Salesforce CRM, thereby reducing data duplicates and ensuring data integrity over the cloud
Zoho Inc October 2019 - February 2020
Customer Service Representative
Delivered quality customer service while updating and maintaining customer information in Zoho CRM
Interacted directly with the customers and updated their data in the CRM system with excellent attention to detail
Updated critical customer data in the CRM, ensuring accurate record keeping and easy retrieval
Resume Worded Academic Center February 2021
Certification in CRM Data Management
Focused on mastering CRM software including Salesforce and Zoho
Coursework included advanced data analysis and database management
Resume Worded University May 2020
Associate of Applied Science in Information Technology
Part-time studies alongside Office Assistant role at Salesforce
Specialization in data handling and spreadsheet management
CRM Platforms: Salesforce, Zoho CRM, HubSpot, Microsoft Dynamics, Oracle NetSuite, SAP CRM
Data Management: Data entry, Data cleaning, Database management, Reporting, Data verification, Record maintenance
Office Software: Microsoft Office Suite (Advanced), Google Workspace, OpenOffice, LibreOffice, QuickBooks
Computer Skills: Typing (75 WPM), Data encryption, Cloud storage solutions, Basic HTML, Email handling, Online research
Certifications: Microsoft Office Specialist (MOS) Certification (2020), Data Analysis with Excel Certificate (2022)
Professional Development: Attended 'Maximizing CRM Potential' workshop, Completed 'Data Entry Specialist' webinar series (2022)
Volunteering: Tech support volunteer at Cyber-Seniors, helping elderly master digital tools (2019-Present)
Affiliations: Member of the Association for Information and Data Management Professionals (AIDMP), Active participant in CRM User Groups

Make your resume fit

You want your resume to look like it was made just for an entry level data entry job. Show how your past work fits with what data entry needs. Think about skills like typing fast, being careful with details, or using Data entry software. How well you match can make you stand out in lots of jobs, not just in government.

  • Point out your typing speed and accuracy. Say something like Accurate 75 WPM typing speed to show you can handle a lot of data fast.
  • List any data entry software you know like Excel or specific database tools. Use clear examples like Familiar with Excel and Salesforce databases.
  • If you have a background in another field, link your skills to data tasks. Maybe you did reports or kept records. Say Maintained comprehensive client records ensuring accuracy and confidentiality.
Example #7

Sales Associate to Entry Level Data Entry
Resume Sample

Your Name
Sales Associate to Entry Level Data Entry
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Coached.com January 2021 - Present
Entry Level Data Entry
Handled data input accurately and swiftly for regular company reports, maintaining a 99% accuracy rate
Worked closely with teams to ensure smooth data input in the company's digital systems
Efficiency in data entry observed with high accuracy and improved productivity of 25%
Resume Worded January 2020 - December 2020
Sales Associate
Boosted sales by 30% by using data-analysis and customer profiling
Managed data of customers ensuring its confidentiality and accurate retrieval
Devised a system to enter and track customer feedback, resulting in a 15% improvement in customer satisfaction
Amazon July 2018 - December 2019
Retail Associate
Managed store's inventory database, ensuring its accurate maintenance and monitoring
Recorded all sales transactions with 100% accuracy by utilizing POS data entry system
Increased store efficiency by revamping the inventory data management system, reducing data mismanagement by 20%
Apple Store June 2017 - July 2018
Sales Intern
Gained hands-on experience with customer data entry and tracking
Assisted in maintaining product inventory data, minimizing errors and mismatches
Increased speed in data entry in customer database by 10% with proficient typing skills
Resume Worded Institute May 2020
Certification in Data Entry and Office Administration
Completed with a focus on database management and typing accuracy
Participated in a virtual internship program with hands-on data entry simulations
Resume Worded University May 2018
Associate of Arts in Sales and Marketing
Specialized course modules on digital marketing and e-commerce platforms
Engaged in a part-time study program alongside retail employment
Data Entry Tools: MS Excel (Advanced), Google Sheets, CRM Software (Zoho, Salesforce), Typing Speed 75+ WPM, Data Validation, 10-Key Typing
Office Suite: Word, Outlook, PowerPoint, Access, Publisher, OneNote, Teams
Operating Systems: Windows (Proficient), macOS (Proficient), Linux (Basic)
Languages: English (Native), Spanish (Conversational)
Certificates: Microsoft Office Specialist (MOS) Certification, Advanced Excel Training
Professional Development: Completed 'Effective Sales Techniques' course - Resume Worded Academic Center
Volunteering: Weekly volunteer at Local Food Bank - inventory management and client services
Awards: Employee of the Month - Resume Worded (October 2020), Top Sales Performer - Amazon (Q3 2019)

Ignoring job details

When you apply for a data entry position, you might make the mistake of not showing your attention to detail. This job needs you to enter data correctly. So, you must show this skill in your resume. List your experience where you used attention to detail. This could be in past jobs or in school.

Another mistake is not sharing your typing speed. This is a key part of data entry jobs. If you type quickly and accurately, make sure you tell this on your resume. You can include typing speed scores from tests you have taken. This shows you can do the job well.

Example #8

Administrative Data Analyst
Resume Sample

Your Name
Administrative Data Analyst
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Deloitte August 2021 - Present
Administrative Data Analyst
Streamlined data entry processes, integrating advanced Excel functions which increased data processing accuracy by 30% and reduced entry time by 15 hours per week.
Implemented a robust data validation system using VBA scripting, which diminished error rates by 25% and significantly improved overall data integrity for client reports.
Designed and executed a complex data analysis project using Power BI, resulting in a 20% improvement in business intelligence insights for key stakeholders.
Collaborated with IT to develop an automated data import interface, reducing manual data entry by 40% and freeing up an average of 10 hours of staff time per week.
Led a cross-functional team in a large-scale data cleanup initiative, enhancing the reliability of the CRM system and leading to a 10% increase in customer satisfaction ratings.
Conducted comprehensive, quarterly training sessions on data entry best practices and new software integrations, increasing department efficiency by 15%.
Contributed to a critical year-end audit, meticulously reviewing and validating over 10,000 data points, ensuring 100% compliance with industry standards.
Accenture March 2019 - July 2021
Data Management Assistant
Overhauled the inventory tracking system using database management tools, reducing data retrieval times by 35% and enhancing the user experience for the logistics team.
Collaborated with database administrators to migrate 5+ terabytes of data to a new cloud-based storage solution, achieving the transition with 99.9% accuracy.
Created custom reports using SQL queries, which provided decision-making support, contributing to a 5% increase in operational efficiency across the company.
IBM January 2017 - February 2019
Data Entry Specialist
Key player in a project to transpose 3 years’ worth of hardcopy records into digital format, enhancing data retrievability for the entire corporation.
Developed a new data categorization system which increased the data retrieval speed by 20% and supported faster decision-making processes.
Trained 10+ new hires in data entry protocols and use of database systems, ensuring consistent data quality and adherence to company procedures.
Amazon October 2015 - December 2016
Database Assistant
Assisted in managing a critical data transition phase during a merger, ensuring a seamless integration of over 100,000 customer records between two legacy systems.
Participated in the weekly data quality audit team, identifying and correcting errors which resulted in raising the data accuracy level by 10%.
Initiated a regular backup procedure for critical datasets, vastly improving data security and recovery times in case of unexpected system failures.
Resume Worded University May 2021
Master of Science in Data Analytics
Conducted capstone project on predictive analytics for marketing strategies
Resume Worded Institute May 2015
Bachelor of Science in Information Technology
Specialized in database management and information systems
Part-time studies while working at Amazon
Data Analysis: SQL, Python (pandas, NumPy), R, Tableau, Power BI, Excel (Advanced, Macros/VBA)
Database Management: MySQL, PostgreSQL, Oracle DB, Microsoft SQL Server, MongoDB, NoSQL
Data Management: ETL processes, Data Cleaning, Data Governance, Master Data Management, Data Warehousing, Data Mining
Miscellaneous: Project Management, Agile Methodologies, SCRUM, JIRA, Git, Data Security
Certifications: Certified Data Management Professional (CDMP), ITIL Foundation Certification in IT Service Management
Professional Development: Advanced SQL for Data Scientists (Coursera, 2022), Advanced Excel for Business (LinkedIn Learning, 2020)
Conferences: Attendee at Big Data Expo 2022, Presented at Data Analysts Global Summit 2021
Memberships: Professional Member of the Data Management Association, Member of the International Institute of Business Analysis

Use strong action verbs

When you're crafting your resume for an entry-level data entry position, the verbs you choose can make a strong impact. You want to present yourself as a dynamic candidate, even if your experience is limited. Picking the right action verbs can help you do that, showing your potential to employers in a clear way.

Before listing your duties and achievements, think about how you can start each point with a verb that adds energy and clarity to your resume. Here are some good choices to consider:

  • To demonstrate your ability to work with data, use verbs like compiled, processed, inputted, organized, and verified.
  • If you want to show your attention to detail, start sentences with checked, updated, maintained, reviewed, or sorted.
  • For those who have improved a process or system, verbs like enhanced, streamlined, optimized, integrated, or overhauled will stand out.
  • Show that you're good with deadlines by using delivered, achieved, completed, fulfilled, or executed.
  • To highlight your collaborative skills, include verbs such as collaborated, coordinated, liaised, partnered, or assisted.
Example #9

Digital Records Coordinator
Resume Sample

Your Name
Digital Records Coordinator
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Cerner Corporation January 2021 - Present
Digital Records Coordinator
Streamlined data entry workflows using advanced Excel functions, resulting in a 30% increase in process efficiency and data accuracy for medical records.
Initiated a cross-departmental training program on data management best practices, enhancing team productivity by 20% and reducing errors by 15%.
Collaborated with IT to implement a new Electronic Health Record (EHR) system that improved data retrieval times by 40%, significantly boosting patient service quality.
Designed and executed a structured data validation protocol which enhanced data integrity, leading to a 25% decrease in discrepancies.
Automated recurring data tasks with Python scripts, freeing up to 10 hours per week previously allocated to manual data entry.
Analyzed and interpreted complex healthcare data sets to provide actionable insights, contributing to a 10% reduction in operational costs.
Oracle Corporation August 2018 - December 2020
Database Support Assistant
Contributed to a major data cleanup initiative which corrected over 50,000 records, improving overall data quality by 95%.
Supported the transition to a new database system by preparing and migrating existing data, ensuring a smooth and error-free transition for customer data records.
Developed comprehensive user documentation that increased the efficiency of database usage among non-technical staff by 15%.
Salesforce March 2016 - July 2018
Data Entry Analyst
Analyzed and managed data entry for over 1,000 customer accounts, achieving a 99% accuracy rate which exceeded the company target by 4%.
Utilized Salesforce CRM to optimize data organization, which increased data retrieval speed for sales teams by 20%.
IBM January 2014 - February 2016
Junior Data Entry Clerk
Efficiently processed and entered high volumes of complex technical data with 98% accuracy, outperforming the average accuracy rate by 3%.
Identified a recurring error in data categorization that once resolved, improved overall data quality by 10%.
Resume Worded Institute June 2021
Certified Electronic Health Records Specialist
Part-time course completed alongside current role at Cerner Corporation
Resume Worded University May 2018
Bachelor of Science - Health Information Management
Cum Laude, President of the Health Informatics Society
Database Management: SQL, Oracle, SAP, Access, MySQL, PostgreSQL
Database Management: SQL, Oracle DB, MySQL, MongoDB, Microsoft Access, Data Warehousing
Document Management: SharePoint, Documentum, Alfresco, Laserfiche, M-Files, DocuWare
Electronic Health Records (EHR) Software: Epic Systems, Cerner, Allscripts, eClinicalWorks, McKesson, Meditech
Data Analysis: Excel (Advanced), Tableau, Power BI, SAS, Python (Pandas/Numpy), R
Data Analysis: Excel (Advanced), SPSS, SAS, Tableau, QlikView, PowerBI
Other Technical Skills: CRM Software (Salesforce), ERP Systems (Workday), EDRMS, ECM, BPM
Regulatory Compliance: HIPAA, HITECH, MACRA, GDPR (Basic Understanding), Joint Commission Standards
Certifications: Registered Health Information Technician (RHIT), American Health Information Management Association (AHIMA) - 2019
Certifications: Certified Information Professional (CIP, 2021), CompTIA IT Fundamentals (ITF+, 2020)
Professional Development: Annual attendee at Health Informatics Conference (HIC) since 2019, Continuous education in healthcare technology trends
Professional Memberships: Association for Information and Image Management (AIIM), Member since 2016
Awards: Employee Excellence Award, Oracle Corporation - 2019, Salesforce Data Stewardship Award - 2017
Conferences: Speaker at the Global Data Summit 2022, Panelist at ECM Conference 2019
Continuing Education: Advanced SQL Queries for Data Analysts, Resume Worded Academic Center (2019)

Showcase your achievements

As someone new to data entry, you might think listing job responsibilities is the way to go. Yet, what will set you apart is highlighting your accomplishments, even in tasks that feel routine. Show how you've added value.

Instead of saying 'Responsible for data entry,' turn this into an achievement. Ask yourself how you excelled. For example:

  • Incorrect: Responsible for inputting customer data into the system.
  • Correct: Ensured 100% accuracy in data entry, processing over 1,000 records weekly.

Similarly, rather than 'Managed database updates,' you could say:

  • Incorrect: Managed regular updates of the customer database.
  • Correct: Improved data retrieval efficiency by 20% through systematic database updates.

This approach shows you're a results-driven candidate who'd be an asset to any team. Focus on outcomes and quantify your successes to leave a strong impression.

Example #10

Data Management Associate
Resume Sample

Your Name
Data Management Associate
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Google August 2020 - Present
Data Management Associate
Streamlined Google's internal data entry processes using automation tools such as AutoHotkey, reducing manual entry workload by 35% and increasing overall data entry accuracy.
Collaborated with the Analytics team to design and implement a new SQL database schema, resulting in a 20% faster retrieval time for critical data reports.
Developed a comprehensive data validation program that decreased data discrepancies by 80%, ensuring higher integrity and reliability of datasets used across various company projects.
Led a cross-functional team to integrate data from disparate systems for the Marketing department, leading to a 15% increase in targeted marketing campaign efficiency.
Introduced the use of Python scripts for data manipulation and batch processing, saving the team approximately 10 hours of work per week on repetitive tasks.
Trained 5 new hires on data management best practices and company-specific data entry protocols, contributing to a 50% reduction in onboarding time and increasing productivity.
Initiated and managed a quarterly data cleanup operation that eliminated approximately 2,500 obsolete records, vastly improving system performance and user experience.
Amazon April 2018 - July 2020
Junior Data Coordinator
Orchestrated the migration of customer data profiles to a new CRM system, a move that enhanced data accuracy and customer relationship management for the Sales team by 25%.
Performed a critical role in the analysis of data entry workflows, identifying bottlenecks and recommending process improvements that led to a 30% increase in operational efficiency.
Created detailed documentation on data entry standards and protocols that served as a foundational training resource for the department, cited by peers for clarity and comprehensiveness.
IBM January 2016 - March 2018
Data Entry Specialist
Utilized IBM's proprietary data entry platforms to handle over 1,000 data records per day with a 99.7% accuracy rate, exceeding departmental targets.
Contributed to a project that implemented automated data validation checks, reducing human error by 40% and enhancing the reliability of reporting data.
Advocated for the adoption of Tableau within the team to create more visually compelling data presentations and reports, which ultimately led to its widespread use in the department.
Accenture May 2013 - December 2015
Data Entry Clerk
Excelled in the accurate entry of over 500 records per day into Accenture's central database, contributing to the maintenance of high-quality standards in data management.
Participated in a lean six sigma project to refine the data entry process, which resulted in a 25% increase in data processing speed without sacrificing data quality.
Provided actionable feedback during software upgrade sessions that were integral in shaping the usability features of Accenture's in-house data entry software.
Resume Worded University May 2020
Master of Science - Data Management and Analytics
Thesis on Distributed Data Storage Performance
Resume Worded Institute August 2017
Certified Data Management Professional (CDMP)
Completed while working full-time at IBM (Part-time)
Database Management: SQL, NoSQL, PostgreSQL, MySQL, Oracle Database, MongoDB
Data Analysis Tools: Excel (Advanced), Tableau, Power BI, Google Analytics, SPSS, SAS
Programming Languages: Python (Pandas, NumPy), R, Java, Scala, PHP, XML
ETL Tools: Informatica PowerCenter, Talend, SSIS, Pentaho, Apache NiFi, AWS Glue
Certifications: Google Analytics Certified, Tableau Desktop Qualified Associate
Volunteering: Volunteer Data Analyst for Non-Profit Orgs (300+ volunteer hours)
Conferences: Speaker at DataCon 2021, Attended Big Data Tech Summit 2019
Professional Memberships: Member of DAMA International, Active member of the Data Management Association

Essential skills for data entry

When crafting your resume for a data entry role, it's vital to highlight the right skills. Focus on the ones that show you can handle the tasks at hand.

  • Typing speed - List your words per minute to showcase efficiency.
  • Accuracy - Emphasize your attention to detail.
  • Microsoft Excel - Mention your ability to use spreadsheets.
  • Data analysis - Include any experience with interpreting data.
  • Database management - Show familiarity with database software.
  • 10-key typing - Highlight this skill if you're adept with numeric data entry.
  • Data entry software - Note any specific platforms you're proficient in.
  • CRM systems - If you've used customer relationship management systems, list them.
  • Document scanning - Mention your capability to digitize records.
  • Proofreading - Demonstrate your ability to catch errors.

Include these skills in a dedicated section on your resume. This way, hiring managers can quickly see your qualifications. Also, because many companies use Applicant Tracking Systems (ATS), placing relevant skills prominently helps ensure your resume gets noticed. You don't need to list every skill, just those that match the job you want. Think about the tasks you'll do and choose skills that prove you can do them well.

Example #11

Healthcare Data Entry Specialist
Resume Sample

Your Name
Healthcare Data Entry Specialist
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
UnitedHealth Group January 2022 - Present
Healthcare Data Entry Specialist
Streamlined patient data processing by developing efficient input protocols, reducing entry time by 30% and improving data accuracy for over 5000 patient records.
Instituted a weekly cross-departmental review meeting to identify and resolve data discrepancies, resulting in a 20% increase in data coherence across healthcare systems.
Led a collaborative initiative with the IT department to integrate automated data validation tools, which cut manual error checking by 50% and saved approximately 10 hours of labor per week.
Orchestrated the transition to a new Electronic Health Record system, ensuring zero downtime in patient data availability and receiving commendation from the senior management.
Designed and executed a comprehensive training program on best practices in medical coding for 15 new hires, leading to a uniformity of procedure and a 15% uplift in overall department efficiency.
Initiated a data privacy compliance project, adapting entry protocols to meet HIPAA requirements, thereby reducing compliance risk by 100%.
Systematized the data archiving process, which allowed for a 25% quicker retrieval of historical patient data, enhancing the efficiency of longitudinal studies.
Pfizer June 2019 - December 2021
Clinical Data Coordinator
Enhanced data collection methods for clinical trials, boosting data integrity and contributing to a 10% increase in on-time project completions.
Automated routine data reports using advanced Excel features, which enabled stakeholders to receive real-time data insights and decreased report generation time by 40%.
Analyzed and rectified critical data discrepancies in clinical trial databases, ensuring 99.9% data reliability for high-stakes pharmaceutical research.
Mount Sinai Health System January 2017 - May 2019
Medical Records Technician
Transformed the outpatient record-keeping system by digitizing over 10,000 patient files, achieving a paperless environment that reduced file retrieval times by 60%.
Collaborated with healthcare professionals to ensure the precision of medical coding, resulting in a 15% reduction in insurance claim rejections.
Received 'Employee of the Month' for maintaining 100% data entry accuracy over a consecutive 6-month period.
Cleveland Clinic August 2015 - December 2016
Data Entry Intern
Assisted in the migration of patient data during a major system upgrade, contributing to a seamless transition with no data loss.
Implemented a personal organizational system to manage data entry tasks, praised by the supervisor for enhancing job completion rates by 20%.
Completed data entry projects with a focus on speed and accuracy, entering an average of 250 records per day with less than 0.5% error rate.
Resume Worded Institute May 2022
Certified Electronic Health Records Specialist (CEHRS)
Gained proficiency in EHR software and data management in compliance with healthcare regulations
Resume Worded University May 2016
Bachelor of Science - Health Information Management
Relevant coursework included Medical Terminology, Health Data Management
Part-time studies during initial years of work (Data Entry Intern at Cleveland Clinic)
Data Entry & Management: EHR Systems, EPIC, Cerner, Meditech, Data Entry Speed: 9000 KPH, Data Analysis, Data Integrity Verification
Medical Software: 3M Coding Software, ICD-10-CM, CPT Coding, HCPCS Coding, Medical Billing, Patient Scheduling
Information Technology: MS Office Suite (Expert), Database Management, SQL Basics, HIPAA Compliance, Cybersecurity Fundamentals
Languages: English (Native), Spanish (Fluent), American Sign Language (Conversational)
Certifications: Registered Health Information Technician (RHIT - 2021), Advanced Medical Terminology (2020)
Professional Development: Attended AHIMA National Convention (2022), Pfizer's Annual Data Management Symposium (2019)
Achievements: Employee of the Year at Pfizer, UnitedHealth Group Efficiency Award (2022)
Volunteering: Medical Record Digitization Volunteer for Health for All (2018 - Present), Data Entry Volunteer for Global Health Charities (2017)

Show impact with numbers

When you apply for entry level data entry positions, it's important to show how you can handle tasks with speed and accuracy. This can make your resume stand out to hiring managers. Here's how to use numbers to show your impact:

  • Include the average number of entries you can input per hour to showcase your speed. For example, 'Processed an average of 120 entries per hour.'
  • Mention any error rate reductions you achieved in previous roles, like 'Reduced error rates by 15% through focused data verification.'
  • Discuss how you've helped in reducing processing times, such as 'Helped cut down document processing time by 20%.'
  • If you worked as part of a team, share how your efficiency contributed to the team's targets, for example 'Contributed to team surpassing monthly targets by 10% through efficient data entry.'
  • Point out any experience with data cleanup that led to better data accuracy, perhaps 'Improved overall data accuracy by 25% by conducting thorough data audits.'
  • Highlight if you increased the number of transactions processed, like 'Increased transaction processing by 30% by implementing streamlined data entry techniques.'
  • Share any instances where you automated or streamlined a process, resulting in time savings, e.g., 'Automated an outdated entry system, saving 5 hours weekly.'
  • If applicable, mention customer or user feedback that indicates improved satisfaction due to your data management, such as 'Enhanced user satisfaction by ensuring 99% data accuracy.'

Remember, even if you're not sure about exact numbers, you can estimate based on your experiences. What matters is showing that you understand the importance of metrics and can think critically about your contributions. This will help you create a strong impression.

Example #12

Data Entry Quality Assurance Analyst
Resume Sample

Your Name
Data Entry Quality Assurance Analyst
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Deloitte June 2021 - Present
Data Entry Quality Assurance Analyst
Streamlined data auditing processes, resulting in a 15% increase in data accuracy and reducing error rates by 20% for high-profile financial audits.
Spearheaded the implementation of a new data validation tool that automatically flagged discrepancies, enhancing productivity by 30% across the data entry department.
Collaborated closely with IT to develop a customized data entry template in Salesforce, resulting in a 25% time-saving per entry and significantly improving user experience for the data entry team.
Orchestrated a cross-departmental training module on data integrity best practices, leading to the consistent execution of high-quality data across the company.
Conducted meticulous monthly reviews of over 10,000 data points, identifying and rectifying inconsistences that directly improved client satisfaction metrics by 10%.
Optimized the data entry workflow by integrating advanced Excel macros, which saved approximately 5 hours per week for the team, equating to an annual saving of over 250 hours.
Introduced rigorous QA checks post-data migration projects, guaranteeing a 100% compliance rate with industry standards and regulations, recognized by management for outstanding attention to detail.
IBM March 2019 - May 2021
Data Verification Specialist
Designed and executed a comprehensive data verification system for client databases, resulting in a 14% improvement in data reliability and client trust.
Participated in a pivotal role during a large-scale data migration for a government project, ensuring zero errors in over 50,000 records through detailed data analysis.
Contributed to a project that leveraged SQL queries to detect and resolve 5,000+ potential data conflicts ahead of system upgrades, preventing costly downtime.
Accenture August 2017 - February 2019
Data Processing Assistant
Revamped client data collection procedures utilizing Python scripts, which lifted data processing efficiency by 20%.
Assisted in the deployment of a new Enterprise Resource Planning (ERP) system that cut down data entry load by automatically syncing cross-departmental information.
Managed to maintain a 99.8% accuracy rate for data entry tasks over two fiscal years, attributed to meticulous attention to detail and strong familiarity with data entry protocols.
Cognizant June 2015 - July 2017
Junior Data Entry Clerk
Excelled in entering and updating customer information with a zero error rate for 6 consecutive months, handling over 5,000 records per month.
Received recognition for developing a simple but effective tracking system in Excel that monitored entry backlog, reducing it by 40% in the first year.
Assisted in a company-wide transition to a new CRM system by meticulously transferring legacy data, praised for exceptional accuracy and dedication.
Resume Worded Institute April 2021
Certification in Data Quality Management
Accrued skills in data governance, quality control, and metadata management
Resume Worded University May 2015
Bachelor of Science - Information Technology
Specialization in Database Management Systems
Cum Laude graduate with 3.85 GPA
Data Management: Data Cleaning, Data Validation, Data Analysis, SQL, Microsoft Excel, Access
Software & Tools: SAP Data Services, Tableau, Oracle Data Integrator, Talend, IBM InfoSphere, QlikView
Programming: VBA, Python (pandas, NumPy), JavaScript, PHP, XML, JSON
Database Systems: MySQL, PostgreSQL, MongoDB, Microsoft SQL Server, SQLite, NoSQL
Certifications: Six Sigma Yellow Belt Certification (2020), Advanced Excel Data Analysis Certification (2018)
Awards & Honors: IBM Excellence in Data Integrity Award (2020), Accenture Most Valuable Player Award (2018)
Professional Development: Attended annual 'Data Quality Improvement & Governance Summit' (2022, 2019)
Projects: Implemented an automated data auditing system that decreased data anomalies by 30%

Applying to small companies

When applying to small companies or startups, highlight your versatility and willingness to take on varied tasks. These companies often value flexibility and a can-do attitude. You can mention your ability to learn new software quickly and adapt to changing environments.

Use phrases like, 'Eager to contribute to a dynamic team' or 'Comfortable wearing many hats in a fast-paced setting'. This shows you are ready to handle multiple responsibilities, which is crucial in smaller setups.

Example #13

Senior Data Entry Coordinator
Resume Sample

Your Name
Senior Data Entry Coordinator
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
Google March 2022 - Present
Data Entry Team Lead
Optimized the data entry workflow, leading to a 30% increase in processing speed by implementing automated scripts and standardizing data formats
Trained and supervised a team of 10 data entry clerks, which resulted in a 20% reduction in errors and enhanced overall team efficiency
Integrated new software tools such as Excel macros and Google Sheets scripts to streamline data collection, saving the company 15 hours per week
Monitored and maintained data quality metrics, identifying discrepancies and correcting them, which improved data accuracy by 25%
Coordinated with cross-functional teams to ensure seamless data migration during system upgrades, contributing to a 98% data integrity rate
Developed a comprehensive data entry manual and training program, reducing onboarding time for new hires by 40%
Collaborated with the IT department to troubleshoot and resolve data entry software issues, minimizing downtime by 50%
Amazon June 2019 - February 2022
Data Entry Specialist
Implemented data validation techniques that increased data accuracy by 20%
Processed and maintained large datasets, contributing to a 15% improvement in reporting efficiency
Trained junior data entry associates on best practices and data integrity protocols, which resulted in a 10% decrease in errors
Led a project to migrate data from legacy systems to new platforms, achieving a 95% data retention rate
Utilized SQL for querying and data validation, improving data retrieval times by 25%
Microsoft January 2017 - May 2019
Data Entry Clerk
Digitized over 50,000 records within a 6-month timeframe, contributing to a 20% reduction in paper use
Developed and maintained a spreadsheet for tracking data entry progress, leading to improved project management and a 10% increase in productivity
Collaborated with senior data analysts to clean and prepare datasets for analysis, enhancing data quality by 15%
Automated routine data entry tasks using Excel macros, saving the team approximately 8 hours per week
IBM August 2015 - December 2016
Junior Data Entry Clerk
Processed an average of 500 records daily, maintaining a 98% accuracy rate
Assisted in migrating paper records to digital formats, contributing to a 50% reduction in storage costs
Tested data entry software updates, providing feedback that improved system functionality by 10%
Resume Worded University May 2022
Master of Business Administration - Data Management
Part-time study while working full-time
Resume Worded Academic Center March 2020
Certified Data Management Professional (CDMP)
Data Entry Software: Excel, Google Sheets, Microsoft Access, QuickBooks, ERP Systems, CRM Software
Database Management: SQL, Oracle, Microsoft SQL Server, MySQL, MongoDB, PostgreSQL
Data Analysis: Tableau, Power BI, SAS, Advanced Excel Functions, Data Visualization, Trend Analysis
Programming Languages: Python (Intermediate), R (Basic), HTML/CSS (Basic)
Certifications: Microsoft Office Specialist (MOS) Excel Certification (2018), Certified Data Entry Specialist
Awards: Amazon Data Excellence Award (2021), Google Outstanding Team Lead Award (2023)
Volunteering: Resume Worded Non-Profit (Data Analyst Volunteer), Local Library (Computer Skills Instructor)
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Entry Level Data Entry

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