An office administrator must organize well. On your resume, show times you organized well. Mention a team project you led or an event you planned. This shows you can handle lots of details and keep work in order.

Also, point out if you made a system to manage files or tasks better. This shows you think ahead and work to make the office run smoother. This skill is very useful for this job and helps you stand out.

In office administration, using software well is important. List software skills clearly on your resume. Include programs like Microsoft Office, any email system you know, and scheduling tools you use. This tells the hiring manager you can manage the office's daily tasks well.

It is also good to show you can learn new software quickly. If you learned a program fast in the past, mention this. It shows you are ready to keep learning as software changes.

In your role supporting an office, your ability to interact with others is key. Show how you offer great service to coworkers and visitors. Here’s how:

• Highlight instances where you improved the experience for those visiting or calling the office.
• Share examples of when you went above and beyond to assist team members or clients, showcasing your dedication to service and problem-solving skills.

Remember, your support helps others work well. Your resume should reflect your role in creating a welcoming and efficient office environment. Here are some points to include:

• Describe a situation where your attention to detail and proactive approach improved office procedures or customer interactions.
• Detail any customer service training or experiences that show your commitment to maintaining positive office relationships.

When you apply for an office admin job, show how you make things better. If you found a way to cut costs or save time, share this. For example, write about when you changed a filing process which made it quicker for everyone to find important papers. Or maybe you helped switch the office to a digital system which saved money.

You could also talk about a suggestion you made that was used. Like if you thought of a new way to welcome visitors that made them feel more at home. This shows that you think of better ways to do things and that you care about your workplace.

You need to show how your skills meet the job needs. Think about what office tasks you do well and how they help your current job. This helps the hiring manager see you are right for the job.

• Talk about office software you use, like Microsoft Office or Google Workspace.
• Show how you manage schedules or appointments, possibly using a specific tool like Microsoft Outlook.
• Mention times when you have organized events or handled office supplies.

When you apply for an office administrator position, it's important to show any leadership roles or promotions you've had. These point to your ability to manage tasks and lead a team. Think about times when you were given more responsibility or when you helped guide others.

• Managed a team of junior administrative staff, showing your leadership in keeping the office organized and on track.
• Received a promotion from administrative assistant to senior administrator, which displays your growth and the trust your employer has in your abilities.

Even if you're unsure, consider any informal leadership roles you've taken on, such as training new team members or leading a project. These experiences are valuable and should be included.

As a hiring manager, I recommend you choose strong action verbs that showcase your skills efficiently. These verbs should directly relate to the tasks you have performed as an office administrator. They should convey your ability to manage, organize, and support office functions.

Remember, in a resume, every word counts. Start your bullet points with dynamic verbs that illustrate your achievements and responsibilities. This helps paint a clear picture of your capabilities for employers.

• To demonstrate your organizational skills, use verbs like coordinated, organized, scheduled, implemented, and maintained.
• Showcase your ability to improve processes using streamlined, overhauled, upgraded, integrated, and automated.
• Highlight your communication skills with liaised, corresponded, articulated, consulted, and negotiated.
• Illustrate financial tasks handling with budgeted, reconciled, allocated, audited, and analyzed.
• For leadership and team management, use verbs such as led, managed, supervised, directed, and coached.

Want inspiration for other action verbs you can use? Check out synonyms to commonly used action verbs like Help, Handled, Supervised, Serve, Seeking.

When you are writing a resume for an office administrator role, including the right skills can make a big difference. Here are some common skills and tools you should consider:

• Microsoft Office - Include skills like Excel, Word, and Outlook. These are standard tools in most offices.
• Data entry - Many roles need you to enter data quickly and correctly.
• Calendar management - Scheduling and managing multiple calendars is key in many offices.
• Office equipment - Show that you can use printers, scanners, and copiers.
• Record keeping - Keeping accurate records is very important.
• QuickBooks - If you are applying to a role that involves finance, this skill can be very useful.
• Customer service - Many office roles need you to handle customer interactions.
• Travel arrangements - Organizing travel for managers or teams is a valuable skill.
• Project management software - Tools like Asana or Trello can show you can manage projects.
• Database management - Skills with tools like Access or other databases are useful.

Include these skills in your resume's skills section, and also show how you have used them in your job experience. This will help your resume get through applicant tracking systems (ATS) and catch the eye of hiring managers.

When you create your resume as an office administrator, it's important to show the clear impact of your work. By including numbers, you make your accomplishments more concrete and understandable. This helps hiring managers quickly see the value you can bring to their team.

Consider these common metrics:

• How much time you've saved the office by streamlining tasks. For example: 'Implemented a new filing system that reduced document retrieval time by 20%.'
• The amount of money saved through efficient supply management. You might say: 'Negotiated with vendors to cut office supply costs by $5,000 annually.'
• The percentage increase in scheduling efficiency. Perhaps: 'Revamped appointment scheduling, leading to a 35% reduction in overbooking.'
• Improvement in customer service response time. For instance: 'Developed a new inquiry routing system, decreasing response time by 25%.'

Think about tasks you have done that had measurable outcomes. Maybe you managed a number of projects or reduced the time to complete a task. Even if you're unsure of the exact numbers, you can often estimate. For example, if you know you helped reduce the time spent on administrative tasks, think about how many hours per week were saved and calculate an approximate percentage.