9 Administrative Clerk Resume Examples for 2024

When writing resumes for administrative clerk positions, focus on clarity and relevance. Highlight your experience with office software, data entry, and filing systems. This article provides proven examples and strategic advice tailored to help you build a resume that aligns with industry standards. Gain insights on how to showcase your skills and past job roles effectively.

  Compiled and approved by Liz Bowen
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best resumes for administrative clerk roles:

  • Show Measurable Impact: The best resumes show impact by using numbers. Highlight metrics like time savings, customer support issues reduced, documents processed per day, and budget managed.

  • Include Relevant Skills: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office, data entry, record-keeping, scheduling, and expense reporting. But don't include all of them.

  • Highlight Relevant Experience: Focus on experience that matches the job description. Use phrases like filed reports daily or managed office supplies. Your tasks should clearly relate to the job.

Get your resume scored

Want to know if your resume stands out for administrative clerk positions? Our resume scoring tool gives you a clear picture of where you shine and where you can improve. It checks for key skills and experiences that employers in office administration look for.

Upload your resume now. You'll get instant feedback on its strengths and areas for improvement. This unbiased assessment will help you create a resume that gets noticed by hiring managers.

...
Clear
Drop your resume here or choose a file.
English resumes in PDF or DOCX only. Max 2MB file size.
   100% privacyWe're committed to your privacy. Your resume will be scanned securely to give you confidential feedback instantly. Your resume is completely private to you and can be deleted at any time.

Education placement on resume

For an administrative clerk role, structure your resume to highlight your most relevant experience. If you're currently employed in an administrative capacity or have a strong work history in this or similar roles, your education should follow your experience. This way, you emphasize your practical skills and proven track record in office settings first, which is what hiring managers prioritize.

However, if you recently completed a degree or certification that's relevant to administration, such as a business administration course, place your education before your work experience. This shows you've gained recent and relevant knowledge that can be directly applied to the position. Remember to focus on coursework or projects that have honed vital skills for administrative clerks, including organization, attention to detail, or proficiency in office software.

Show your organization skills

Employers want to see that you can keep things organized. List any past roles where you handled administrative tasks like managing records or coordinating schedules.

Provide examples of how your organizational skills helped improve efficiency in past positions. This shows you can handle the responsibilities specific to an administrative clerk role.

Ideal resume length

As an administrative clerk, you should aim for a resume that is concise and brief. If you have less than 10 years of experience in clerical or administrative roles, a one-page resume will be the best fit. You want to show that you can prioritize what is important and relevant to the job at hand. Focus on including experiences and skills that closely match the role of an administrative clerk, such as data entry, scheduling, or proficiency in office software.

For those with extensive work history or senior-level experience, a two-page resume can be acceptable. Yet, even with a longer resume, your most significant achievements and relevant skills should appear on the first page. Hiring managers often review resumes quickly, so ensure your top qualifications for being an administrative clerk are immediately visible. Avoid small fonts or narrow margins to fit more content; readability is key. Instead, tailor your resume to include only the experiences that underscore your capability as an administrative clerk.

Highlight clerical skills

When applying for a role as an administrative clerk, make sure to highlight your clerical skills such as data entry, filing, and using office software.

Businesses look for experience with scheduling, managing correspondence, and supporting other administrative tasks. Mention specific software or tools you have used like Microsoft Office or scheduling programs.

Beat the resume bots

When you apply for a job as an administrative clerk, your resume might be read by a computer before a person sees it. This system is called an Applicant Tracking System (ATS). It looks for specific words and phrases that match the job. To get through, you need to make your resume ATS-friendly.

First, use clear job titles and skills that match the job posting. For example, if the job needs someone who can manage schedules, include 'schedule coordination' in your list of skills. Second, avoid images and use standard text formats. This makes it easier for the ATS to read your resume.

  • Include phrases like 'data entry' and 'record keeping' if they fit your experience.
  • Use a simple layout with headings such as 'work experience' and 'education' for the ATS to find information easily.

Show your relevant skills

It's important to show how your past work lines up with the job you want. Focus on the skills and experiences that match the needs of an administrative clerk. Make sure your resume speaks directly to the job description.

  • Point out software you have used, like Microsoft Office or database systems, important for managing records.
  • Highlight times when you've organized events or meetings, showing your planning skills.
  • Present any experience you have with customer service, as these roles often involve assisting others.
Bullet Point Samples By Job Title for Administrative Clerk
Expand

Essential skills for admin clerks

As an administrative clerk, your resume should showcase a variety of specialized skills that prove you can handle the job's demands. Focus on the specific tools and techniques you're proficient in. Here's a list of skills you may want to include:

  • Data entry
  • Database management
  • Spreadsheet proficiency
  • Word processing
  • Inventory management
  • Record keeping
  • Report preparation
  • Scheduling
  • Basic accounting
  • Customer service

Include these skills in a dedicated section on your resume. This helps with applicant tracking systems (ATS) that many employers use to filter resumes. The ATS scans for keywords related to the job, so by listing these skills, you increase your chances of your resume being seen by a hiring manager.

Remember, you do not need to have every skill listed. Focus on the ones that match your experience and the job you want. If you have experience with specific software like Microsoft Office Suite or QuickBooks, make sure to include those as well. Tailor your resume to the job description and include relevant skills that you can demonstrate with examples from your work history.

Quantify your impact

When you talk about your past work, showing your impact with numbers makes your experience stand out. Think about the tasks you did and how they helped your office run better.

Here are some ways to think about your impact:

  • How many documents did you manage or file each week? Saying you organized over 500 documents weekly shows a clear picture of your workload.
  • Did you handle scheduling? Mention how many meetings you arranged per month. Perhaps you managed a calendar for 10 staff, coordinating over 40 meetings monthly.
  • If you improved a process, estimate how much time you saved. For example, by reorganizing a filing system, you reduced the time to find files by 20%.
  • Talk about your role in customer service. Maybe you helped reduce customer complaints by 15% through efficient handling of inquiries.
  • Did you support with budget tracking or expense reporting? You might have processed 100 invoices per month, ensuring accurate budget management.
  • Think about data entry tasks. You can quantify your typing speed or accuracy, like maintaining a 98% accuracy rate for data entry.

Remember, even if you're not sure of the exact numbers, an educated guess that reflects your contribution can help employers understand your value.

Need more resume templates?

Quick links

Samples


Insights