6 Entry-Level Administrative Assistant Resume Examples for 2024

Starting a career as an administrative assistant? This article will show you how to create a strong resume. We'll look at effective examples and give tips to make your resume stand out. Learn the key elements that hiring managers seek. Understand what makes an entry-level administrative assistant resume effective. Get ready to make a good first impression in your job search.

  Compiled and approved by Marie-Caroline Pereira
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best resumes for an entry-level administrative assistant:

  • Show Impact With Metrics: Use numbers to show your impact. For example, reduced filing time by 20%, improved appointment scheduling by 30%, cut support issues by 15%, or increased data accuracy by 25%.

  • Include Relevant Skills: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office, data entry, calendar management, email management, and office equipment. But don't include all of them, choose the ones you have and are mentioned in the JD.

  • Emphasize Adaptability: You need to show adaptability. Use phrases like adapted to new systems or quickly learned new tasks.

Example #1

Entry-Level Administrative Assistant
Resume Sample

Your Name
Entry-Level Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded January 2022 - Present
Administrative Assistant
Streamlined scheduling processes using Microsoft Outlook, reducing appointment conflicts by 25% and increasing productivity by 10 hours per month.
Implemented a new filing system that reduced document retrieval time by 30%, significantly enhancing office efficiency.
Coordinated travel arrangements and itineraries for senior management, leading to a 15% decrease in travel-related costs.
Managed correspondence and communication using advanced Excel skills, achieving a 40% reduction in response time.
Enhanced the company's invoicing system, resulting in a 20% faster payment cycle and improved cash flow.
Coached.com June 2020 - December 2021
Office Assistant
Developed an inventory tracking system that improved supply management and reduced stock outages by 30%.
Facilitated electronic filing conversion, leading to a 50% reduction in physical storage needs and saving $2,000 annually.
Prepared and edited reports using Microsoft Word, ensuring 100% accuracy and clarity for internal distribution.
Goldman Sachs June 2019 - May 2020
Receptionist
Greeted and assisted an average of 50 visitors daily, enhancing the customer experience and maintaining a 98% satisfaction rate.
Managed multi-line phone system efficiently, reducing call waiting time by 40%.
Assisted in planning and coordinating company events, contributing to a 20% increase in employee engagement.
IBM January 2019 - May 2019
Intern
Supported project managers in organizing meetings and tracking project milestones, increasing project completion rates by 15%.
Conducted data entry tasks with 99% accuracy, enhancing database reliability.
Assisted in preparing presentations, contributing to a 25% improvement in project proposals.
EDUCATION
Resume Worded Institute March 2022
Certified Administrative Professional (CAP)
Completed while working full-time leveraging strong time-management skills
Focused on business communication, project management, and event coordination
Resume Worded University May 2019
Bachelor of Business Administration
Specialized in Office Administration
Part-time studies while interning at IBM
SKILLS
Office Software: MS Office Suite (Expert), Google Workspace (Expert), Slack (Proficient), Trello (Proficient), Asana (Intermediate), Zoom Video Conferencing (Expert)
Administrative Tools: QuickBooks (Basic), Salesforce (Basic), SAP ERP (Basic), Concur (Intermediate), DocuSign (Intermediate), Adobe Acrobat Pro (Intermediate)
Communication & Organization: Business Writing (Advanced), Proofreading (Advanced), Data Entry (Expert), Calendar Management (Expert), Travel Coordination (Advanced), Meeting Planning (Expert)
Languages: English (Native), Spanish (Conversational)
OTHER
Professional Development: Attendee at National Association of Administrative Professionals Annual Conference (2023), Continuous Learning Module on Office Technological Efficiency (2022)
Awards: Employee of the Quarter, Resume Worded (Q2 2022), Top Performer Recognition, Coached.com (December 2021)
Volunteering: Volunteer Coordinator for Community Literacy Project (2021-Present), Office Administration Volunteer at Local Non-Profit (2019-2020)
Additional Courses: Intensive Workshop on Advanced Excel for Administrators (2021), Customer Service Excellence Webinar Series (2020)

Get feedback on your resume

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Example #2

Entry-Level Administrative Assistant
Resume Sample

Your Name
Entry-Level Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com February 2021 - Present
Administrative Assistant
Implemented a digital archiving system that decreased paper usage by 60% and reduced physical storage costs by $3,000 annually.
Revamped the company's scheduling software, improving appointment accuracy by 35% and saving 8 hours per week.
Managed office supplies and vendor relationships, resulting in a 20% cost reduction for office maintenance.
Prepared financial reports using Excel, enhancing budget tracking accuracy by 25%.
Coordinated corporate meetings and events, leading to a 15% increase in attendee satisfaction.
Resume Worded January 2019 - January 2021
Administrative Office Coordinator
Introduced a new CRM system that improved client communication tracking, boosting customer satisfaction by 40%.
Monitored and reported on office efficiency metrics, leading to a 15% increase in overall office productivity.
Processed payroll for 50 employees accurately, improving on-time payment rates by 20%.
Deloitte June 2018 - December 2018
Junior Office Assistant
Managed office correspondence and communications, reducing miscommunication incidents by 20%.
Assisted in document preparation and formatting, enhancing the quality and professionalism of company reports.
Utilized scheduling software to coordinate team meetings, improving scheduling efficiency by 25%.
Accenture January 2018 - May 2018
Office Intern
Supported administrative tasks, including data entry and filing, with 98% accuracy and efficiency.
Assisted in organizing office events, contributing to a 15% increase in team morale.
Maintained office equipment and supplies, ensuring continuous office operations.
EDUCATION
Resume Worded Institute May 2021
Certified Administrative Professional (CAP)
Completed intensive course alongside full-time employment
Focus on advanced organizational behavior and administrative technology
Resume Worded University
Bachelor of Arts in Business Administration
Cum Laude - GPA 3.7/4.0
Coursework included Business Communication, Office Management
SKILLS
Office Software: MS Office Suite (Advanced), Google Workspace (Advanced), Slack (Intermediate), Trello (Intermediate), Zoom (Intermediate), Asana (Basic)
Data Management: CRM software (Salesforce and HubSpot), Data Entry (Advanced), Database Management Basics, Microsoft Access (Basic), SQL (Basic), QuickBooks (Intermediate)
Communication: Professional Email Correspondence, Business Writing, Report Preparation, Meeting Facilitation, Written and Verbal Communication, Proofreading
Organizational: Time Management, Task Prioritization, Records Management, Supply Management, Workflow Coordination, Event Planning

Where to place your education

When you are new to the workforce as an entry-level administrative assistant, put your education at the top of your resume. This shows the employer your most recent achievement. For this role, focus on the relevant coursework or skills you gained that apply to office work. Think about any classes where you learned computer skills, organization, or communication.

Only include your highest level of education to keep your resume clear. If you have a college degree, there is no need to list your high school details. Make sure your education section includes any key certificates or training related to administrative tasks. Examples are certifications in Microsoft Office or any workplace communication workshops you have completed. These show you have practical skills that are in high demand for administrative roles.

Example #3

Entry-Level Administrative Assistant
Resume Sample

Your Name
Entry-Level Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Goldman Sachs March 2021 - Present
Administrative Assistant
Optimized scheduling and logistics processes, reducing coordination conflicts by 30% and saving 15 hours per month.
Automated report generation using Excel macros, enhancing reporting efficiency by 40%.
Streamlined office supply ordering system, cutting procurement time by 20% and reducing costs by 15%.
Managed internal communications, ensuring timely delivery of information and contributing to a 10% improvement in workflow.
Coordinated executive travel arrangements, saving 10% on annual travel expenses.
IBM February 2020 - February 2021
Office Secretary
Developed and maintained filing systems, improving document retrieval times by 35%.
Handled meeting room bookings and logistics, increasing room utilization efficiency by 25%.
Prepared and formatted reports and presentations, enhancing their clarity and professionalism by 20%.
Resume Worded June 2019 - January 2020
Receptionist
Greeted and directed an average of 60 visitors per day, maintaining a 95% satisfaction rate.
Managed and redirected calls effectively, reducing hold times by 25%.
Assisted in administrative tasks, including data entry and mail distribution, with 98% accuracy.
Deloitte January 2019 - June 2019
Office Assistant Intern
Supported administrative staff in daily tasks, improving front office efficiency by 20%.
Assisted in data entry and filing with 99% accuracy, enhancing record-keeping reliability.
Helped organize office events, contributing to a 10% increase in employee engagement.
EDUCATION
Resume Worded Institute May 2019
Associate of Applied Science - Administrative Support
Specialized in Business Communication and Office Technology
Part-time studies concurrent with full-time employment
Resume Worded Academic Center April 2021
Certified Administrative Professional (CAP)
Rigorous curriculum including project management and organizational behavior
Achieved certification while working at Goldman Sachs
SKILLS
Administrative Skills: Calendar management, Meeting coordination, Travel arrangements, Expense reporting
Office Software: Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides), Outlook, Slack
Data Management: Database administration, Data entry, CRM systems (Salesforce, HubSpot), Spreadsheets (Advanced Excel, Google Sheets)
Communication Tools: Zoom, Microsoft Teams, VoIP systems, Email Marketing Tools (MailChimp, Constant Contact)
OTHER
Professional Development: Time Management Workshop Completion (2022), Advanced Excel Training (2020)
Volunteering: Annual participant in community charity events, Local library literacy program tutor (2019-2021)
Technical Certifications: Certified in Adobe Acrobat (2021), QuickBooks Certified User (2020)
Awards & Honors: Employee of the Month at IBM (August 2020), Dean's List at Resume Worded Institute (2018-2019)

Highlight technical skills

For administrative assistant roles, you should highlight technical skills such as proficiency in Microsoft Office, Google Workspace, or other relevant software. Mention any hands-on experience you have with these tools.

Also, include any experience you have using office equipment like printers, scanners, and phone systems. This shows you are ready to handle daily office tasks effectively.

Example #4

Senior Administrative Assistant
Resume Sample

Your Name
Senior Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
IBM July 2020 - Present
Senior Administrative Assistant
Led the implementation of a new project management software, reducing project lead times by 25% and saving the company $10,000 annually.
Supervised a team of 4 administrative assistants, increasing team productivity by 30% through mentorship and training.
Developed a budget tracking system that enhanced financial oversight by 20%, reducing unnecessary expenditures.
Coordinated high-level executive meetings and logistics, contributing to a 15% increase in meeting effectiveness.
Managed complex calendaring and travel arrangements, decreasing travel expenses by 10% annually.
Goldman Sachs March 2018 - June 2020
Executive Assistant
Coordinated executive schedules with 100% accuracy, eliminating scheduling conflicts and enhancing time management.
Oversaw the planning and execution of corporate events, resulting in a 20% increase in attendee satisfaction.
Enhanced internal communication strategies, improving information dissemination and workflow efficiency by 15%.
Resume Worded April 2015 - February 2018
Office Manager
Implemented office policies and procedures, improving office operations and efficiency by 25%.
Managed vendor relationships and procurement processes, reducing costs by 15% and improving service quality.
Led a team of 3 administrative professionals, fostering a collaborative environment and increasing team performance by 20%.
Coached.com January 2013 - March 2015
Administrative Assistant
Optimized administrative workflows, enhancing productivity by 20%.
Developed and maintained filing systems, improving document retrieval efficiency by 30%.
Assisted in preparing reports and presentations, improving their accuracy and professionalism.
EDUCATION
Resume Worded Institute May 2020
Executive Office Management Certification
Completed with a focus on advanced administrative procedures and technology integration
Resume Worded University December 2014
Master of Business Administration (MBA)
Concentration in Organizational Leadership
SKILLS
Office Software: Microsoft Office Suite (Expert), Google Workspace, Trello, Asana, Slack
Database Management: Microsoft Access (Intermediate), Oracle Database (Basic), SAP (Intermediate)
Communication Tools: Zoom, WebEx, Microsoft Teams, GoToMeeting, Skype for Business
Financial Software: QuickBooks (Intermediate), Sage 50 Accounting, Xero, ADP Workforce Now
OTHER
Certifications: Certified Administrative Professional (CAP), Project Management Professional (PMP - In progress)
Professional Development: Advanced Project Management Workshop, Time Management Mastery Course
Awards: IBM Excellence in Administration Award 2021
Affiliations: Member of International Association of Administrative Professionals (IAAP)

Ideal resume length

Keep your resume concise. You want to make it easy for hiring managers to see your most important skills and experience at a glance. For an entry-level administrative assistant, aim for a single page. This demonstrates that you know how to communicate your value quickly and efficiently.

Focus on your recent roles and relevant experiences. Prioritize tasks that show your ability to organize, support teamwork, and handle office duties. Avoid including too much detail from early work or unrelated jobs, as it may distract from your current administrative abilities. Remember, clear and brief is best for your resume.

Example #5

Entry-Level Administrative Assistant with Specialization in Event Coordination
Resume Sample

Your Name
Entry-Level Administrative Assistant with Specialization in Event Coordination
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Resume Worded June 2021 - Present
Administrative Assistant - Event Coordinator
Coordinated over 20 company events annually, increasing attendee satisfaction by 30% and ensuring all events were delivered on budget.
Developed a comprehensive event planning checklist that reduced preparation time by 25% and improved event execution quality.
Managed vendor contracts for event services, leading to a 15% cost saving across all events.
Implemented feedback systems for post-event evaluations, enhancing future events' success rates by 20%.
Handled logistics and scheduling for events, ensuring 100% adherence to timelines and schedules.
Coached.com March 2019 - May 2021
Event Assistant
Assisted in the planning and execution of 15 corporate events, contributing to a 25% increase in employee engagement.
Coordinated with caterers and venues, ensuring a 10% reduction in event costs and enhancing attendee experiences.
Created event promotional materials using Adobe Photoshop, improving event attendance by 20%.
Goldman Sachs June 2018 - February 2019
Administrative Assistant
Managed office event logistics, ensuring a smooth execution and 100% adherence to schedules.
Assisted in internal communication efforts, leading to a 12% increase in event participation.
IBM January 2018 - May 2018
Intern
Supported the administrative team in event coordination tasks, improving preparation efficiency by 15%.
Assisted in data entry and event tracking, achieving 99% accuracy.
Helped in preparing event materials, contributing to an improvement in event quality and attendee feedback.
EDUCATION
Resume Worded Institute May 2021
Certified Associate in Project Management (CAPM)
Acquired foundational project management skills
Balanced certification preparation alongside full-time work
Resume Worded University May 2018
Bachelor of Arts in Business Administration - Concentration in Event Management
GPA: 3.8/4.0 - Magna Cum Laude
Relevant Coursework: Advanced Event Coordination, Business Communications
SKILLS
Event Management: Vendor Negotiation, Event Planning, Scheduling, Budget Management, Logistics Coordination, Stakeholder Communication
Administrative Skills: Data Entry, Office Administration, Meeting Facilitation, Time Management, Record Keeping, Inventory Tracking
Software Proficiency: Microsoft Office Suite (Advanced), Google Workspace (Proficient), Adobe Suite (Basic), CRM Software (Salesforce - Basic)
Languages: English (Native), Spanish (Conversational), French (Basic)
OTHER
Professional Development: Attended National Conference for Successful Event Management (2022), Time Management Workshop (2020)
Awards: Employee of the Month - Resume Worded (August 2021), Coached.com Rising Star Award (2020)
: Local Food Bank Event Coordinator Volunteer (Monthly), Habitat for Humanity Volunteer Team Organizer
Software Certification: Microsoft Certified: Microsoft Office Specialist (2020), Google Analytics Individual Qualification (2019)

Emphasize soft skills

Employers look for soft skills such as strong communication and organization skills in administrative assistants. Mention any scenarios where you have demonstrated these, such as managing schedules or handling correspondence.

You can also add any experiences where you worked as part of a team or managed multiple tasks. This will show your ability to handle the demands of a busy office environment.

Example #6

Transitioning to Entry-Level Administrative Assistant
Resume Sample

Your Name
Transitioning to Entry-Level Administrative Assistant
City, Country  •  (123) 456-789  •  [email protected]  •  linkedin.com/in/your-profile
EXPERIENCE
Coached.com April 2022 - Present
Customer Service Representative
Implemented customer feedback and tracking system, improving customer satisfaction scores by 20% through proactive issue resolution.
Utilized CRM software to manage client interactions, enhancing data accuracy and reducing response times by 25%.
Generated monthly reports on customer trends and performance metrics, increasing actionable insights for the team by 30%.
Streamlined communication channels, leading to a 15% increase in team collaboration and workflow efficiency.
Handled administrative tasks such as scheduling and correspondence, reducing overall office workload by 10%.
Walmart June 2019 - March 2022
Retail Sales Associate
Optimized inventory tracking processes, reducing stock discrepancies by 35% and saving 5 hours per week.
Trained new employees on POS systems and store procedures, improving team productivity by 20%.
Provided top-notch customer service, leading to a 15% increase in customer loyalty and repeat business.
Managed cash register and handled daily transactions with 99% accuracy, reducing discrepancies and improving financial reliability.
Google June 2018 - May 2019
Intern
Assisted in organizing and scheduling team meetings, improving overall department coordination by 20%.
Conducted data entry tasks with 98% accuracy, enhancing reporting quality and database reliability.
Prepared presentation materials, contributing to a 15% improvement in project proposal success rates.
Marriott Hotels January 2017 - May 2018
Server
Ensured exceptional customer experiences by accurately processing orders, resulting in a 10% increase in positive reviews.
Managed daily cash and credit transactions with 100% accuracy, maintaining financial accountability.
Assisted in event coordination for hotel events, contributing to a 15% increase in guest satisfaction.
EDUCATION
Resume Worded Institute March 2023
Certified Administrative Professional (CAP)
Completed intensive administrative training, encompassing office management, document preparation
Part-time studies while working full-time, demonstrating exceptional time management and dedication
Resume Worded University May 2019
Bachelor of Arts - Business Administration
Concentration in Organizational Communication
Capstone Project: 'Efficient Client Servicing and its Impact on Sales'
SKILLS
Office Software: MS Office Suite (Word, Excel, PowerPoint), Google Workspace, QuickBooks, Outlook, Asana
Communication Tools: CRM software (Salesforce, HubSpot), Slack, Zoom, Skype, Trello
Data Management: Data Entry, Database Navigation, Basic SQL, Information Organization, Record Keeping, Spreadsheet Proficiency
Customer Service: Conflict Resolution, Support Ticket Handling, Live Chat Operation, Call Center Software, Client Engagement
OTHER
Certifications: Microsoft Office Specialist (MOS) Certification, Notary Public
Professional Development: Attended 'Administrative Essentials for the Modern Office' workshop, 'Time Management Masterclass'
Volunteering: Local library assistant, organizing weekly community events and book drives
Projects: Developed an inventory management system during internship improving stock handling efficiency by 20%

Beat the resume screeners

When you apply for a job as an administrative assistant at the entry-level, your resume may first be read by a computer program known as an Applicant Tracking System (ATS). This system looks for keywords and phrases that match the job description. To make sure your resume gets seen by a human, you need to understand how to format it for these screeners.

Here's how you can improve your chances:

  • Use a clear layout with standard headings like 'work experience' and 'education'. This helps the ATS find the information it needs.
  • Include keywords from the job posting. Look for skills listed, like 'data entry' or 'scheduling appointments', and put these in your resume if you have them. Make sure you match the language from the job ad to what is on your resume.
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Quick links

Samples

Entry-Level Administrative Assistant

Resume Sample #1

Entry-Level Administrative Assistant

Resume Sample #2

Entry-Level Administrative Assistant

Resume Sample #3

Senior Administrative Assistant

Resume Sample #4

Entry-Level Administrative Assistant with Specialization in Event Coordination

Resume Sample #5

Transitioning to Entry-Level Administrative Assistant

Resume Sample #6


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