8 Senior Administrative Assistant Resume Examples for 2024

In this article, we provide examples of effective resumes for senior administrative assistants. Learn important elements to include, common mistakes to avoid, and how to highlight your skills and experience. Get strategic tips from a hiring manager’s view on what makes a strong resume in this field.

  Compiled and approved by Diana Price
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best resumes for senior administrative assistants.

  • Show Impact Using Numbers: Use metrics like increased team efficiency by 20%, reduced scheduling conflicts by 30%, managed budgets up to $100K, or organized events for 200+ attendees to show your experience.

  • Include Relevant Skills From The Job Description: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office, Project Management, Data Entry, Database Management, and Travel Coordination. But don't include all of them, choose the ones you have and are mentioned in the JD.

  • Highlight Experience With Executive Support: At senior levels, show experience with executive support. Use phrases like calendar management, meeting coordination, and confidential documents in your resume.

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Positioning your education

When preparing your resume, think about where your education will have the most impact. As a senior administrative assistant, your practical experience is often your strongest selling point. If you have been working for several years, place your work experience before your educational background.

However, if you have recently completed a significant form of education, such as a business administration degree or specialized training relevant to administration, you should list it first. This will show your commitment to enhancing your skills and staying updated with administrative practices.

Remember, standard practice is to focus the hiring manager's attention on what makes you a good fit for their needs. Highlight any advanced coursework or certifications that align with being a highly efficient administrative assistant, which may include project management or advanced Microsoft Office skills.

Section Example Education for Senior Administrative Assistant
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Software skills

For a senior administrative assistant position, highlight your proficiency in office software like Microsoft Office Suite, especially Excel and PowerPoint. These are commonly used and highly valued.

Additionally, show any experience with project management tools or ERP systems. These are increasingly required in many administrative roles.

Ideal resume length

If you are applying as a senior administrative assistant, your resume should be concise yet comprehensive. For those with several years of relevant experience, up to two pages is acceptable. However, focus on showcasing your most relevant skills and accomplishments that are directly related to the role on the first page. This ensures that the hiring manager sees your strongest qualifications first.

Remember to make good use of space by choosing a clear layout. Avoid including less relevant information like outdated education or unrelated activities. Your aim is to present your qualifications efficiently, so hiring managers can quickly see your value as a candidate without getting overwhelmed by too much information.

Interpersonal skills

Emphasize your ability to handle sensitive information with confidentiality. This is crucial in administrative roles where you deal with private data regularly.

Also, demonstrate your experience in supporting senior management or executives. Mention times you managed calendars, organized travel, or prepared reports. These are valuable skills.

Beat the resume screeners

When you apply for a senior administrative assistant role, your resume might first be read by a software called an Applicant Tracking System (ATS). Make sure your resume gets through this first check.

  • Use keywords from the job description. For example, if the job asks for 'calendar management,' make sure those words are in your resume.
  • Format your resume simply. Use clear headings and avoid tables or images that the ATS might not read correctly.

Remember, a good resume that the ATS understands will likely get to a person who will read it. Help them see you can do the job well.

Customize your resume details

When applying as a senior administrative assistant, your resume should show skills that match the job's need. It is key to focus on experiences that prove you can handle important tasks and lead others. Good tailoring makes your resume stand out to hiring managers.

  • For roles with a tech aspect, list the software or systems you've used, like Microsoft Office Suite or project management applications.
  • If you've had senior tasks before, show your leadership by mentioning things like team size or interaction with high-level staff. For example, Managed a team of 10 administrative staff or Led weekly briefings for department heads.
  • When coming from another career, link your past work to tasks in a senior admin role. Say if you've done things like event planning or handling communications, which are part of this job too.
Bullet Point Samples By Job Title for Senior Administrative Assistant
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