7 Office Administrative Assistant Resume Examples for 2024

Creating a resume for an office administrative assistant role can be tough. This article offers proven examples and key advice. Learn how to showcase skills, work experience, and education to attract hiring managers. We cover what employers look for in a good resume and how to get your resume noticed.

  Compiled and approved by Liz Bowen
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best resumes for office administrative assistant jobs.

  • Show Impact By Using Numbers: The best resumes show impact by using numbers. Common metrics include reduced scheduling errors by 30%, cut paper usage by 20%, managed budget of $10,000, and handled 50+ calls per day.

  • Include Skills From Job Description: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office, QuickBooks, data entry, calendaring, and travel arrangements. Choose the ones you have.

  • Highlight Digital Proficiency: We see a trend where many employers want digital proficiency. Phrases like managed digital files or created online reports can be helpful.

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Where to place education

When you make your resume as an office administrative assistant, the place you put your education is key. If your latest education was a big step, like a business administration course, put it before your job experience. This shows right away why there may be a gap in your work history.

If you've been working for a while, list job experience first. Your practical skills are what matter most. Still, do include relevant education like a certificate in office technology towards the end of your resume. Let your work show your skill, and your education support it.

Highlight technical skills

As an office administrative assistant, showing proficiency in software like Microsoft Office, scheduling tools, and project management software is critical. List specific tools you use and any certifications you have.

Include examples of how you have used these tools effectively in past jobs, such as streamlining scheduling or improving document management. This shows your competency and value to potential employers.

Optimal resume length

As a hiring manager, you know it's crucial to prioritize the most relevant experiences for the office support role. An effective resume for an office administrative assistant should typically be one page long. This helps to clearly and quickly present your key skills and recent work history.

If you have extensive experience over a decade, consider a two-page resume. Focus on displaying your proficiency in administrative tasks and ability to manage office operations efficiently on the first page, as this is what the hiring manager will see first. It's about showing you can organize information well, just as you would in the job.

Communication skills

Strong written and verbal communication skills are essential for an office administrative assistant. Highlight instances where you successfully managed communications, such as handling client inquiries or coordinating team meetings.

Consider including a bullet point under each past job noting your communication strengths, like "Managed email correspondence for a team of 20" or "Coordinated weekly meetings with department heads." This directly shows your skill set to employers.

Beat the resume scanner

You want your resume to be seen by a hiring manager. To do this, you must first get past the resume scanners known as Applicant Tracking Systems (ATS). These systems sort and rank resumes. They look for keywords and phrases that match the job you want.

As an office administrative assistant, you should include words related to your skills and duties. For example, use 'calendar management' or 'data entry.' Make sure these terms are in your work history and skills list. Also, use simple, clear job titles like 'administrative assistant' or 'office coordinator.'

Remember to format your resume cleanly. Use standard fonts and avoid tables or images that can confuse the ATS. Stick to text and use bullet points to show your duties and achievements. This makes it easier for the system to read your resume. A good resume gets you one step closer to the job you want.

Make your skills relevant

To get the job as an office administrative assistant, show skills that are a good fit for the tasks you will do. Think about what you have done before that is like the work in an office. Use simple words to make sure your resume is easy to understand. You want to show you can start with ease.

  • List computer programs you know that are used in office work, like Microsoft Office or Google Suite.
  • Show you can plan well by mentioning events or meetings you have helped organize.
  • If you have managed money or records, say so. This shows you can be trusted with important tasks.
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