If you have experience working remotely, make sure to include this in your resume. Employers value this for virtual assistant roles as it shows you can manage tasks without direct supervision.

Detail any specific tools or platforms you have used for remote work, such as Slack, Asana, or Trello. This demonstrates your familiarity with commonly used resources in the field.

Your resume should showcase your organizational skills. Include examples of how you managed schedules, coordinated meetings, or handled client communications.

Mention any software you are proficient in, like Google Calendar, Microsoft Office, or Dropbox. These tools are commonly used in virtual assistant roles and add to your qualifications.

To stand out as a virtual assistant, it's key to show how your skills match the role. You need to be clear and specific about your experience. This helps hiring managers see your fit for the job quickly.

• Focus on communication tools you've used. For example, managed client scheduling and emails using Google Workspace and Slack, ensuring seamless remote coordination.
• Show your time management skills. For instance, organized and prioritized tasks for multiple projects simultaneously using Asana, improving team efficiency by 25%.
• If you're new to virtual assistance, link your past experience to the job. Say adapted strong customer service skills to provide exceptional virtual support for a 20-person team.

When you create your resume as a virtual assistant, focus on the specific hard skills that show you can do the job well. You should list the skills that match the job you want. Here are some skills you might include:

• Email management
• Data entry
• Calendar management
• Customer service
• Travel arrangements
• File management
• Social media management
• Research skills
• Word processing
• Basic accounting

These skills should go in the 'Skills' section of your resume. This makes it easy for hiring managers and Applicant Tracking Systems (ATS) to see your abilities quickly. Remember, you don't need to have every skill listed. Just choose the ones that you are good at and that match the job you want.

Also, think about the tools you use to do your work. If you are good at using certain software or online tools, include these on your resume. For example, if you are skilled at using Microsoft Office, Google Suite, CRM software, or project management tools, make sure to list these. They show that you are ready to work with the tools that are important for virtual assistants.

When you apply for a job, it's important to show how you have grown in your role. If you have been a team leader or got a promotion, this is key to mention. Here are ways you can show your growth:

• Include any titles that show you moved up, like 'senior virtual assistant' or 'team coordinator'.
• List projects where you led a team or managed a big task. For example, 'Led a team of 5 in a project that increased client satisfaction by 20%'.

Think about times you were asked to lead. Even if you were not given a title, describe the work you did. For example:

• 'Chosen to train new assistants on company software' shows trust and leadership.
• 'Managed scheduling for a team of 10' shows you can handle responsibility.

As a hiring manager, I know how valuable leadership skills are, no matter the job. If you've been a virtual assistant and had a chance to lead or were promoted, it's important to show this. Here are ways you can do that:

• Include any titles that show you moved up, like 'senior virtual assistant' or 'team lead'. This shows you were trusted with more responsibility.
• Highlight tasks where you guided others or made big decisions. For example, if you trained new virtual assistants or led a project, make sure these are on your resume.

Think about your work history. Even small acts of leadership are worth mentioning. You might have:

• Organized virtual office events which shows you can manage and lead activities.
• Handled a client account independently which shows trust and leadership ability.

Remember, these details help hiring managers see your leadership skills. They can make a big difference in your resume's impact.

As a virtual assistant, showing the scale of your impact with numbers can make your resume stand out. Use metrics to make your achievements clear and measurable. This helps hiring managers see the precise value you can bring to their team.

Think about the tasks you've managed and ask yourself: How many email inquiries did I handle per day? What percentage of time did I save the team through improved processes? Here are specific ways to quantify your contributions:

• Highlight time saved for clients by introducing efficient methods. For example, 'Implemented a new scheduling system that reduced appointment-setting time by 25%.'
• Show how you increased customer satisfaction by noting the increase in positive feedback. For instance, 'Improved customer service response times, resulting in a 30% rise in client satisfaction ratings.'
• Include the number of platforms or software tools you are proficient in, which can illustrate your versatility, e.g., 'Skilled in managing tasks across 5 different project management platforms.'
• Detail how you reduced costs, such as 'Negotiated with vendors to decrease office supply expenses by 20% annually.'

Remember, even if you're unsure about the exact numbers, you can estimate based on your experience. The key is to show how your efforts made a tangible difference. For example, if you managed a complex calendar, estimate the amount of appointments you coordinated monthly, such as 'Organized over 100 meetings per month, ensuring efficient time management.'

When you apply for work, it's good to show any signs of growth or leadership. This helps employers see you can take on more responsibility. Here are ways you can show this in your past work:

• If you led a project, mention the project size or the number of people you guided. For example, 'Led a team of 5 to deliver customer support services, improving response times by 20%'.
• Include any promotions you received, even if they seem small. Say something like 'Promoted from assistant to lead assistant after 6 months due to strong performance and reliability'.

Think about tasks you did that needed you to lead or make decisions. Even if you did not have a title like 'manager', these experiences still count. Use clear words to describe what you did. For example:

• 'Managed email campaigns for 10 clients, increasing open rates by 15%' shows you had key responsibilities.
• 'Organized weekly team meetings and set tasks for members' shows you led in planning and coordination.

When you apply for a virtual assistant role at a small company or startup, show you are adaptable and can wear many hats. Your resume might list skills like managing emails, scheduling, and basic social media management. For example, you could write, 'Skilled at managing a dynamic email inbox with over 50 daily messages, ensuring prompt responses and organized scheduling.'

At a larger corporation, highlight your ability to specialize and handle volume. Mention experience with specific tools larger firms might use, like Microsoft Office Suite or Salesforce. You may add a line like, 'Proficient in Salesforce for managing client data and interactions, ensuring accurate tracking of over 1,000 clients.'

In both cases, it's good to show strong communication skills and the ability to manage tasks effectively. But remember, for smaller companies, focus on versatility, and for larger ones, focus on specialized skills and proficiency with common enterprise tools.