9 Executive Assistant to CEO Resume Examples for 2024

In this article, you'll find effective resume examples for the role of executive assistant to the CEO. We offer clear, practical advice to help you showcase your skills and experience. Learn how to highlight your competencies, from managing executive schedules to handling confidential information. Improve your resume to increase your chances of landing the job.

  Compiled and approved by Grace Abrams
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best executive assistant to CEO resumes:

  • Show Impact With Numbers: Always show impact by using metrics like time savings, reduction in errors, meeting deadlines, and email management efficiency. These help show your value clearly.

  • Include Skills From Job Descriptions: Include skills on your resume that you have and are mentioned in the job description. Some popular ones are calendar management, travel planning, budget oversight, meeting coordination, and MS Office Suite. But don't include all of them, choose the ones you have and are mentioned in the JD.

  • Highlight Executive-level Support: Show your experience with phrases like supported C-level executives or managed executive calendars. These show you know how to work at the top levels.

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Placement of education section

As an aspiring executive assistant to a CEO, you must place your education section strategically on your resume. If your recent education is particularly relevant or if you have just finished a significant program like an MBA, place this section before your experience. This will show why you may have a gap in your employment history and highlight your new skills.

For those with substantial experience, especially within administrative roles, list your education after your work experience. Keep this section concise and focus on degrees and certifications that exhibit your ability to support high-level executives. Remember, unless you are entry-level, your high school education can be left off to make space for more pertinent information.

Highlight organizational skills

For an executive assistant to a CEO, highlight your organization and multitasking skills. Provide examples of managing complex schedules and handling multiple tasks simultaneously.

Include specific software proficiency, such as Microsoft Office Suite and scheduling tools that are commonly used in executive environments.

Right resume length

Keep your resume to one page if you are new to supporting executives. Show your ability to be concise. Focus on skills and experiences that directly relate to your capacity as an assistant to the chief executive officer. If you need to share more than 10 years of relevant experience, two pages are acceptable. Remember, you are providing a snapshot of why you are the right fit for the role.

Ensure the first page of your resume highlights your strongest points. Use the top half to draw attention to your most relevant accomplishments, such as managing complex schedules or handling confidential communication. Think of it as the part of the resume you want the hiring manager to see first. Prioritize this space for your most impressive and relevant achievements.

Showcase communication strengths

In a role supporting a CEO, excellent communication skills are critical. Include instances where you drafted important communications or coordinated between departments.

Additionally, demonstrate your ability to handle confidential information discreetly, which is a key requirement in this field.

Beat the resume bots

When you apply for a job as an executive assistant to a CEO, your resume often needs to get past a computer first. This system is called an Applicant Tracking System (ATS). It looks at your resume to see if you fit the job.

Here are ways to make your resume ATS-friendly:

  • Use standard job titles like 'executive assistant' instead of creative ones. This helps the ATS match your resume to the job.
  • Include keywords from the job description. For example, if the job asks for 'calendar management,' make sure you mention this skill.

Make your resume clear and easy to read. Use headings like 'Work Experience' and 'Skills.' This helps the ATS see you have the right background for the job.

Showcase your skills

As an executive assistant, your resume must show you can handle complex tasks with ease. You help the CEO so they can work better. Your resume should show that you are good at this job. Use clear examples of your past work that match what you will do for the CEO.

  • List software you've used that helps in managing schedules and tasks, like Microsoft Outlook or Google Calendar.
  • Show times when you have prepared for big meetings. Use phrases like coordinated executive board meetings.
  • Point out any experience where you've helped with projects or managed information that only people at the top need to see.

Essential skills for your resume

When you apply to be an executive assistant to a CEO, your resume should show that you have the right hard skills. These skills help you do your job well and can make you stand out to hiring managers.

Here's a list of skills you might include:

  • Calendar management
  • Email filtering
  • Travel arrangements
  • Meeting coordination
  • Report preparation
  • Expense tracking
  • Data entry
  • Project management software
  • Microsoft Office Suite
  • CRM software

Include these skills in a separate section on your resume. This makes it easy for hiring managers and Applicant Tracking Systems (ATS) to see that you have the skills needed for the job. The ATS can filter resumes based on these skills, so including them can help your resume get noticed. Focus on skills you are good at and that match the job you want. You don't need to list every skill. Pick the ones that best show you can do the job well.

Show impact with numbers

When you apply for a position as an executive assistant to a CEO, showing your impact using metrics can be very effective. Think about how you have made the CEO's work more efficient. For example, you could say you increased schedule efficiency by 20% by optimizing the CEO's calendar. Here are ways to think about your experience:

  • Consider the number of meetings you've coordinated monthly and the time saved for the CEO.
  • Look at cost reductions you achieved by managing expenses, perhaps you negotiated with vendors to lower costs by 15%.

Think about your role in project management. Did you help complete projects 10% faster? Or maybe you managed a complex travel itinerary that saved the company $5,000 annually. Reflect on these experiences and use these numbers to show your value.

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