5 Secretary Resume Examples for 2024

Creating a strong secretary resume is key to landing your next job. This article provides clear resume examples and strategic advice specifically for secretary roles. Learn how to highlight relevant skills, experience, and achievements to impress hiring managers. Elevate your application with proven tips tailored to the industry.

  Compiled and approved by Jason Lewis
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in the best resumes for secretaries.

  • Show Impact Using Numbers: Use metrics like % increase in team productivity, reduced scheduling conflicts by %, cut down email response time by %, and % decrease in document errors. Numbers show clear results.

  • Include Relevant Skills: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office, calendar management, data entry, file organization, email management. But don't include all of them, choose the ones you have and are mentioned in the JD.

  • Emphasize Office Tools Proficiency: Show your ability with tools like Microsoft Excel and QuickBooks. Skills in these show you can manage office tasks. Use phrases like managed reports and handled invoices.

Where to place your education

On your resume, the education section can help you shine. If you are new to working or have recently finished a degree, put your education near the top. This shows hiring managers your recent focus on learning skills relevant to being a secretary. Think about what secretaries do daily and list courses that gave you those skills.

For those with experience, list education after your work history. This places more emphasis on your practical experience. Be sure to include any specific training or certifications that are good for secretary roles, like typing speed or software you learned to use. This makes it easy for hiring managers to see how your education makes you a fit for the job.

Key organizational skills

Mention your ability to manage calendars, arrange meetings, and handle documents. These are important for secretaries.

Use active verbs like 'organized,' 'scheduled,' and 'coordinated' to show your efficiency.

Ideal resume length

Keep your resume concise. As someone applying for a secretarial position, a single page should typically be enough. Use this space to show your relevant skills and experiences that match the job you want. If you have many years of relevant experience, you may need two pages. But remember, your aim is to communicate your qualifications efficiently.

Focus on your most recent and relevant job tasks that show your ability to handle secretarial duties. Prioritize your skills in organization, time management, and communication. Highlight any experience with office software or equipment. Make sure the most important information is on the first page, as hiring managers often skim through applications quickly.

Key software proficiency

Highlight skills in software like Microsoft Office or Google Workspace. Mention specific tasks you completed using them.

If you know specialized software used in certain fields, add that to attract specific job opportunities.

Beat the resume screeners

When you apply for a secretary position, your resume might first be read by a computer program called an Applicant Tracking System (ATS). To make sure it sees you as a good fit, you need to format your resume in a way it can understand. Here are two key points you should know:

  • Use standard job-related keywords like 'scheduling', 'administrative support', and 'data entry' throughout your resume. This matches the language the ATS looks for.
  • Make sure your resume has a simple layout. Complex designs can confuse the ATS. Stick to text and avoid images or graphics.
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