7 Executive Secretary Resume Examples for 2024

An executive secretary resume should show strong organization, multitasking, and communication skills. This article will provide proven resume examples specifically for this role. You’ll learn how to highlight your experience with scheduling, office management, and executive support. Additionally, we'll share strategic tips to make your resume clear and professional. Use these insights to help your resume stand out in a competitive job market.

  Compiled and approved by Liz Bowen
  Last updated on See history of changes

  Next update scheduled for

At a Glance

Here's what we see in excellent executive secretary resumes:

  • Show Impact By Using Numbers: The best resumes show clear impact through numbers. Mention time savings of 20%, reducing customer support issues by 15%, managed administrative budget of $50K, and handled 250+ scheduling tasks. This shows you can make a real difference in the role.

  • Include Relevant Skills From The Job Description: Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office Suite, calendar management, data entry, document preparation, travel coordination. But don't include all of them, choose the ones you have and are mentioned in the JD.

  • Highlight Relevant Administrative Experience: Focus on your experience with administrative tasks. Use specific phrases like managed executive calendars, coordinated travel plans, or prepared financial reports to show you are skilled in these areas.

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Where to place education

When you update your resume as an executive secretary, put your education after your experience. This shows that you have been working and have practical skills. If you are new to the workforce or have a recent degree that is key for the role, then list your education first. This helps hiring managers understand your current knowledge base.

For most executive secretaries, your experience is what matters most. Highlight any training or certifications related to office management or technologies used in the role. This can include courses in business communication or specialized software training. These are good to place prominently if they are the latest addition to your skill set.

Section Example Education for Executive Secretary
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Showcase your tech skills

Mention your knowledge of office software like MS Office Suite and scheduling tools. These are crucial in administrative roles.

Also, include any experience with project management software. Many executive secretaries need to organize and track multiple tasks and deadlines.

Ideal resume length

For an executive secretary position, keep your resume concise and to the point. A one-page resume is optimal if you have less than 10 years of experience. Your ability to present information compactly showcases your organizational skills, which are vital in this role. Always make sure that the key elements of your experience and skills are easy to find and read.

If you have more than 10 years of experience or if you are at a senior level, a two-page resume is acceptable. However, remember that most hiring managers will focus on the first page. Make sure that your most relevant skills, such as scheduling abilities or document management, are highlighted at the beginning. Use a clean layout and readable font to ensure that all information is accessible. Avoid filling space with less important details, such as outdated education or unrelated experiences.

Highlight communication skills

Employers look for strong written and verbal communication skills. Mention specific examples like drafting emails or conducting meetings.

You should also showcase your ability to handle confidential information. Highlight how you’ve managed sensitive documents or communications in previous roles.

Navigate resume screening software

When you apply for a job as an executive secretary, your resume might first be read by a computer program known as an Applicant Tracking System (ATS). It's important to make your resume ATS-friendly so that you have a better chance of it being seen by a real person.

Here are two tips to help your resume get through the ATS:

  • Use keywords from the job description. Look for important words in the job post, like 'scheduling', 'meeting coordination', or 'office management'. Add these to your resume where they apply to your own experience.
  • Choose a simple format. Some ATSs can't read fancy fonts or complicated layouts. Stick to standard fonts and avoid tables or images that might confuse the software.

Customize for the role

To make your resume stand out, tailor it to show how you are a good fit for an executive secretary position. You need to show you understand what this job involves and have the skills to match. Use clear words to describe your experience.

  • Point out how you have managed schedules and made travel plans. Use phrases like managed executive calendars and coordinated international travel itineraries.
  • Show that you can handle communication. Mention your experience with handling phone calls and emails, using managed executive correspondence to show your skill.
  • If you used specific programs like Microsoft Office or scheduling software, mention them. You could write proficient in Microsoft Outlook and meeting coordination tools.
Bullet Point Samples By Job Title for Executive Secretary
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